2018-2019 Performance Reviews

[Hood, Pam]

Dear Supervisors and Staff,

During the months of April and May supervisors are asked to meet one on one with their staff and complete an annual performance review, to discuss the past year's performance and set goals for the new performance period. Performance Review documents are due on Friday, May 17, 2019.

Position Description:
The employee's current position description will be sent later for review and use with the Annual Performance Review process. The position description should be reviewed annually as part of the performance review process to ensure job duties are in-line with priorities, and time spent on specific duties reasonably match the position description breakdown. If changes are needed, please make edits on the position description, or in a word document and submit these with the completed performance review packet. Physics HR will then work with the supervisor directly to make the needed updates.  Please note, if you are on a visa, any position description update will require a visa update. Any changes to a position description for an H-1B Visa holder require a new visa petition. Please email Physics HR for more details.

Performance Review Process:

  1.  Employee -  complete your Self Appraisal form electronically and email to your supervisor in advance to prepare your review. This is the first attachment.
  2.  Supervisors - complete your staff reviews electronically (type/prepare them)
  3.  Employee and Supervisor meet and review performance review, position description and set goals for next year. While this process may seem focused on documentation, the meetings and conversations between supervisors and staff are still the most important component.

  1.  Supervisor should combine all review documents into one document in the following order:

     *   the unsigned, electronic 2018/2019 Performance Review
     *   the 2019/2020 Plan
     *   the employee's Self Appraisal document

  1.  Send combined document to ASC-physics-hr at osu.edu<mailto:ASC-physics-hr at osu.edu>
  2.  Please use the following file naming scheme: ORG#PEP_name.#
     *   ORG number (everyone should use 06840)
     *   PEP (stands for Performance evaluation and plan)
     *   underscore symbol _
     *   name.#

Examples:
Pam Hood's document: 06840PEP_Hood.252
Jean Ball's document: 06840PEP_ball.1780

Note: Everyone's will start the same: 06840PEP_


  1.  Signatures will be collected in DocuSign to all needed parties sent to OSU email addresses. Please note: DocuSign will not forward links to gmail accounts. You will need to sign in through DocuSign using your OSU email address. You can log in directly to DocuSign at https://account.docusign.com/#/username


  1.  Once the documents are completed everyone who signed will receive an electronic copy in their DocuSign account

Reminders

*         Ratings must be selected for each category of the evaluation and an overall rating must be selected.

*         Ratings are to be supported by comments in the "Comments" section for any rating category that is below or exceeds expectations but are encouraged for all ratings.

*         Please include self-evaluations or employee comments to submit in the same file with the employee's performance evaluation and plan.

*         Use the position description to set expectations and goals

Electronic Performance Review documents are due to the Physics HR office no later than Friday, May 17, 2019. Please email ASC Physics HR<mailto:ASC%20Physics%20HR%20%3cASC-physics-hr at osu.edu%3e> with any questions about the Performance Review process.

Thanks,

Pam


[The Ohio State University]
Pam Hood
Human Resources Associate
Department of Physics
Physics Research Building, 191 Woodruff Ave, Columbus, OH 43210
614-292-6486 Office
hood.252 at osu.edu<mailto:hood.252 at osu.edu> / osu.edu<http://osu.edu/>

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