Important Payroll/Tax Year-End Reminders

[Physics HR]

Hello Physics,

As we approach the end of 2012 please be aware of these important payroll and tax reminders.


·         W-2 Distribution/Online Enrollment: OSU encourages you to sign up to receive your 2012 W-2 online via the W-2 portal at www.w2express.com. The OSU Employer Code is 10380. Online enrollment provides employees the opportunity to receive their W-2 form earlier than in the mail. Employees who enroll prior to January 15, 2013 will receive their W-2 electronically.


·         Address Changes: For employees who choose not to receive their W-2 online, the W2 document will be mailed to the current address in the HR System. To ensure employees will receive their mailed W-2 statements in a timely manner, enter address corrections on Employee Self Service at http://www.eprofile.osu.edu/ by Monday, January 14, 2013.



·         Direct Deposit Enrollment: Due to the upcoming holiday season and year-end processing, Payroll Services will have extremely limited ability to reissue misplaced or lost payroll checks. To minimize these issues, employees are encouraged to sign up for direct deposit via Employee Self Service at http://www.eprofile.osu.edu/.



·         eTime/eLeave: Be sure to submit your eTime/Leave prior to leaving for the holiday season. If you will not be on campus over the holidays and are an employee, be sure to pre-submit your time and leave. If you are a supervisor, please be aware of the timesheet/leave deadlines if you are out of the office. These still need to be approved accordingly.



o   Employees should: Submit hours worked for each week before leaving on the last day of that work week or before 10:00 am on Monday morning.

Any employee that needs assistance with back-up eTime entry, please contact me directly by email or phone at aliff.8 at osu.edu<mailto:aliff.8 at osu.edu> or 614-292-4684 to review ASAP.



o   Supervisors should: Approve each week at the latest before 12:00 noon Monday so your employee does not have to wait until the following pay period.

Any supervisor that needs assistance with back-up approval should be contacting Jean Ball or Steve Baker to review ASAP.



o   Helpful Links:

§  Employee eTime/Leave log-in: http://etimesheet.osu.edu <https://etimesheet.osu.edu>

§  Supervisor approval list:  https://etimesheet.osu.edu/timesheet/worklist.jsf

§  BSC eTime/Leave website: http://ascbsc.osu.edu/e_leave_e_time



·         Employee Self Service (ESS): Use ESS to update and view your personal information at any time. Log-in at www.hr.osu.edu and click on ESS under 'Hot Links' to get started.





If you have any additional questions please feel free to contact me.



Thank you and Happy Holidays,

Mallory




Mallory J. Aliff
HR Associate
The Ohio State University
Department of Physics
1040 Physics Research Building
191 West Woodruff Avenue
Columbus, Ohio 43210
614-292-4684
aliff.8 at osu.edu<mailto:aliff.8 at osu.edu>

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