[Heb-NACO] Fwd: [PCCLIST] Guidelines for updating personal names with 667 note

Thu Apr 3 11:01:45 EDT 2014

Some NACO remeinders: 

----- Forwarded Message -----

From: "Paul Frank" <pfrank at LOC.GOV> 
To: PCCLIST at LISTSERV.LOC.GOV 
Sent: Thursday, April 3, 2014 7:47:56 AM 
Subject: Re: [PCCLIST] Guidelines for updating personal names with 667 note 

Hi Vicki, 

You are doing the right thing. 

The presence of a 667 note “THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED” in a NACO record means, at the time of re-coding to RDA, that you should evaluate the usages recorded in the 670 field(s) of the record and verify that the preferred name is based on the predominant usage according to the RDA instructions 9.2.2, Preferred name of the person. 

In fact, this evaluation applies to all headings being re-coded to RDA. See the PCC Post RDA Test Guidelines, Updates to Existing Records, 3): 

“ If using an RDA acceptable heading in PCC cataloging, PCC catalogers are strongly encouraged to evaluate and recode the authority record to RDA whenever possible. “Evaluate” means you should check the usage(s) of the entity as recorded in the 670 field(s) of the authority record and assess the correctness of the heading based on the usages recorded.” 

LC-PCC PS 9.19.1.4 applies only to a fuller form of name, not to the preferred name itself. 

Evaluation of the usages of a name and any resultant change to the 1XX would fall under the “unless otherwise changing an existing heading” clause in the LC-PCC PS. 

Paul 

Paul Frank 

Acting Coordinator, NACO and SACO Programs 

Cooperative Programs Section 

Cooperative and Instructional Programs Division 

Library of Congress 

101 Independence Ave., SE 

Washington, DC 20540-4230 

202-707-1570 

pfrank at loc.gov 

From: Program for Cooperative Cataloging [mailto:PCCLIST at LISTSERV.LOC.GOV] On Behalf Of Brueck, Vicki 
Sent: Thursday, April 03, 2014 9:11 AM 
To: PCCLIST at LISTSERV.LOC.GOV 
Subject: [PCCLIST] Guidelines for updating personal names with 667 note 

Hi all, 

In addition to the rest of my colleagues answers, I would like to hear Robert Maxwell and Paul Frank’s answer on this question. 

There still seems to be considerable confusion about how to deal with updating personal name authority records that have the 667 note “THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED” particularly those where the heading does not reflect the usages. In the document: Summary of Programmatic changes to the LC/NACO authority file: what LC-PCC RDA catalogers need to know, page 2 is the following statement regarding authority records with that note: 

“RDA-trained PCC catalogers encountering a name authority record (NAR) with 

this 667 field should evaluate the 1XX field, and the remainder of the authority 

record. If the evaluation determines that the existing 1XX field can be used 

under RDA as given, the cataloger should remove the 667 field, add any 

additional non-heading fields, and re-code the record to RDA. If the evaluation 

determines that the existing 1XX needs to be updated to be made acceptable for 

use under RDA, the cataloger should revise the heading, make a reference from 

the former heading when applicable, remove the 667 field, add any additional 

non-heading fields of their choosing, and re-code the record to RDA.” 

However LC-PCC PS for RDA 9.19.1.4 states 

Existing authority records 

LC practice/PCC practice for Optional addition: Unless otherwise changing an existing heading (e.g., conflict), do not change an existing AACR2 or RDA heading merely to add or remove a fuller form of name. 

I’ve read the documentation and asked questions at ALA annual in PCC meetings, but the confusion still seems to exist. So I am hoping that this email and its responses can give some further guidance. When I am confronted by a personal name authority record with this 667 note should I check all usages of a personal name in OCLC (in my case) and if the 100 does not match the usages should I revise it to reflect the actual usages on bib records? Or should I instead follow the LC-PCC PS which says not to change an existing record merely to add or remove a fuller form of name? Does the presence of that 667 note mean that I should pretend that I am establishing this name for the first time and make the 100 match the usages and if that means changing the 100 field I should do so? Or follow the more conservative bent of the Policy statement and not change the 100 to add or remove a fuller form of name? 

To give a concrete example, I recently updated the following AACR2 compatible authority record (Rules d) with that 667 note: 

LCCN: n 79021770. 

Originally: 100 1_Burlage, Henry Matthew, ǂ d 1897-1978 

There are 71 bib records in OCLC and here are the usages: 

Henry M. Burlage: 52 

H. M. Burlage: 7 

Henry Matthew Burlage: 2 

No usage: 10 

Overwhelmingly his preference is Henry M. Burlage, and so following my understanding of the Programmatic changes document I changed the 100. 

Here’s the current authority record : 

010 n 79021770 

040 DLC ǂ b eng ǂ e rda ǂ c DLC ǂ d NmU ǂ d NcU ǂ d DLC ǂ d Nc 

046 ǂ f 18970523 ǂ g 19781006 

1001 Burlage, Henry M., ǂ d 1897-1978 

370 Rensselaer (Ind.) ǂ 2 naf 

372 Pharmacy ǂ 2 lcsh 

374 College teachers ǂ 2 lcsh 

375 male 

377 eng 

378 ǂ q Henry Matthew 

4001 Burlage, H. M., ǂ d 1897-1978 ǂ w nne 

4001 Burlage, Henry Matthew, ǂ d 1897-1978 ǂ w nne 

670 His Fundamental principles and processes of pharmacy, 1944. 

670 Pharmacy's foundation in Texas, c1978: ǂ b t.p. (Henry M. Burlage) 

670 Marquis who's who WWW site, Jan. 14, 2011 ǂ b (Henry Matthew Burlage; b. May 23, 1897, Rensselaer, Ind., d. Oct. 6, 1978; professor of pharmacy) 

670 OCLC, April 1, 2014: ǂ b (access points: Burlage, Henry Matthew, 1897-1978; Burlage, Henry Matthew; Burlage, Henry M. (Henry Matthew), 1897-; Burlage, Henry M.; Burlage, H. M.; usages: Henry M. Burlage, Henry Matthew Burlage, H.M. Burlage) 

So should I change the 100 to match the usages, or not change it since it only involves a fuller form of name? 

I greatly appreciate all of your comments, 

Vicki 

Vicki Brueck 

Senior Cataloger 

Resource Management Services Branch 

State Library of North Carolina 

4641 Mail Service Center 

Raleigh, N.C. 27699-4641 

vicki.brueck at ncdcr.gov 

Office: (919) 807-7451 Fax: (919) 733-1843 

E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law "NCGS.Ch.132" and may be disclosed to third parties by an authorized state official. 

-- 
Heidi G. Lerner 
Metadata Librarian for Hebraica and Judaica 
Metadata Development Unit 
Stanford University Libraries 
Stanford, CA 94305-6004 
e-mail: lerner at stanford.edu 
ph: 650-725-9953 
fax: 650-725-1120 

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