FW: Building & Office Access Information

[Winer, Brian]

  Dear all,

    A procedure has been put in place to allow access to PRB and Smith Lab.  I request that you read the message below in its entirety and adhere to the protocols established in the message.  Please plan your visit carefully so as to minimize the amount of time in the build and to avoid having to make a second trip.   This procedure is in place for retrieving items only.  Additional plans are being developed to reestablish the research program.  No one should be conducting research in the PRB without permission.

-Brian




Sent on Behalf of Sergio Soave



PLEASE SHARE THIS MESSAGE WITH ALL FACULTY, STAFF, GRADUATE TEACHING/RESEARCH ASSISTANTS AND AFFILIATED CENTER DIRECTORS



As the state and local agencies revise the guidelines for remaining safe during the COVID-19 pandemic, the university and college are responding to these shifts.



Now that we are in our summer term, College leadership is providing the faculty, staff and graduate students limited access to university buildings and offices solely for the purpose of retrieving research and teaching materials so that research and preparations for fall teaching can continue at home.



This access grants permission to retrieve items from offices, studios and labs.  It does not authorize the use of facilities under any circumstance.  Researchers engaged in Stage 1 and Stage 2 research activities are being governed by the protocols established by the Office of Research and approved by the College.



To ensure a measure of safety, building access will be limited to 10 people at a time, for 2 hours each. Building access times will be from 8am - 8pm Mondays, Wednesdays, and Fridays, beginning Monday May 25th through June 12th.  Buildings will be closed Tuesdays, Thursdays and on the weekends so that FOD Custodial Services can coordinate cleaning efforts.



A link to the scheduling sheet is provided below. There is a tab for each building divided into 2-hour time slots for each day. There are also index tabs at the beginning and end of the workbook. Please use this tool to schedule your time on campus.



To ensure increased levels of safety, we are strongly recommending these additional Visit Requirements:



1) Individuals MUST conduct  a temperature check prior to traveling to campus and log their temperatures on the sign in sheet (optional). Do not come to campus if you have a temperature of 100°F/38°C OR higher, do not report to campus.

2) Social Distancing Practices MUST be followed – Maintain at least 6 feet of separation

3) No accompanying visitors should enter the buildings. If this is needed, please contact the department chair in advance for special scheduling.

4) Masks MUST be worn in the buildings

5) Gloves Recommended

6) No More Than One Person In Elevator At A Time

7) No More Than One Person In A Restroom At A Time

8) Must Have Your Own Keys For Building And Office - New Keys Will Not Be Issued For This Exercise

9) Be cognizant of high touch surfaces. Avoid touching your face. Wash/Disinfect your hands after leaving the building.





All Equipment/Furniture Taken Off Campus Must Be Tracked With An Off-campus Form - Contact your Department Equipment Coordinator  for details.  Any faculty that would like to take their computer home can submit a support request with ASCTech (asctech at osu.edu<mailto:asctech at osu.edu>) and ASCTech will work with them to get the proper off-campus paperwork completed for their computer.



Any questions should be directed to Sergio Soave, Associate Dean of Infrastructure at  soave.1 at osu.edu <mailto:soave.1 at osu.edu> or Ron Filippelli, Director of Facilities Management at filippelli.2 at osu.edu<mailto:filippelli.2 at osu.edu>.



Thank you.





Here's the document that Filippelli, Ronald shared with you.

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Building Access Form All Extended MWF Temps

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This link will work for anyone in The Ohio State University.

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