Fwd: [DISTCONS] Change to Email Account Forwarding Policy

[Bryan Dunlap]

Please note a new University-wide policy set forth by the Office of the 
CIO. This will affect many of our Physics personnel.

Note that the official contact for questions or comments about the 
policy is nagle.51 at osu.edu.

The PCF staff will be happy to assist you, or help you find expert help, 
with any technical aspects of the process. As always, you may stop by 
PRB 1199 or email us at action at physics.osu.edu.




-------- Forwarded Message --------
Subject: 	[DISTCONS] Change to Email Account Forwarding Policy
Date: 	Wed, 12 Apr 2017 18:15:15 +0000
From: 	Varcho, Beth <varcho.3 at osu.edu>
To: 	DISTCONS at lists.osu.edu <DISTCONS at lists.osu.edu>



/Sent on behalf of Associate Director – Identity & Access Management 
Rich Nagle//

/

Dear Ohio State IT Colleagues,

The Ohio State University is committed to protecting the information 
entrusted to us. We will soon be putting mailbox forwarding controls in 
place to better reflect this commitment. We believe that putting 
forwarding controls in place for university-owned email puts Ohio State 
in a better security position.

There are several reasons for implementing email account forwarding 
controls, including:

·Ending email forwarding protects personal email from potential open 
records requests or litigation. Record requests may encompass personal 
emails when personal email accounts are used for university email.

·Automatic forwarding contradicts sender expectations that mail is going 
to the university.

·Some information Ohio State handles is protected by regulations 
prohibiting automatic forwarding to non-Ohio State systems.

·We cannot detect and protect forwarded mail from being shared, stolen 
or infected.

*_Dates and Deadlines_*
Beginning on *Wednesday, April 26* the new policy will prohibit 
employees from forwarding osu.edu email accounts to another email 
address or domain. To ensure every user has the opportunity to make this 
adjustment, we have provided a grace period until *Friday, September 
29*. Students, applicants and lifetime email forwarding (LEFs) accounts 
will not be affected by this change. After September 29, employees will 
be unable to forward their @osu.edu account emails to any other email 
address or domain; forwarding will be stop functioning at that time.

*_Limited Exceptions_*
There are a few approved non-osu.edu domains to which employees can 
still forward. The only exceptions permitted are as follows:

·Med Center Employees can still forward to @osumc.edu.

·Med Center Affiliate Employees can forward to their home organization, 
such as @nationwidechildrens.org.

·Special Duty Officers who normally work for another police force can 
forward to that domain (CMH PD, OHP, County Sheriffs).

In the meantime, we ask that you inform users of this impending change 
and encourage them to smooth their transition by discontinuing 
forwarding before the end of September. We will communicate this policy 
change widely at the beginning of autumn term. If you have questions 
about the policy and how it will be implemented, please contact 
Associate Director Identity & Access Management Rich Nagle 
<mailto:nagle.51 at OSU.EDU> by email or by phone at 614-292-1385.

*
Rich Nagle*
Associate Director – Identity & Access Management
Enterprise Security
1050 Carmack Road, Columbus, Oh 43210
(614) 292-1385 Office
nagle.51 at osu.edu <mailto:nagle.51 at osu.edu>





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