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<p>Please note a new University-wide policy set forth by the Office
of the CIO. This will affect many of our Physics personnel. <br>
</p>
<p>Note that the official contact for questions or comments about
the policy is <a class="moz-txt-link-abbreviated" href="mailto:nagle.51@osu.edu">nagle.51@osu.edu</a>.</p>
<p>The PCF staff will be happy to assist you, or help you find
expert help, with any technical aspects of the process. As always,
you may stop by PRB 1199 or email us at <a class="moz-txt-link-abbreviated" href="mailto:action@physics.osu.edu">action@physics.osu.edu</a>.</p>
<p><br>
</p>
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-------- Forwarded Message --------
<table class="moz-email-headers-table" border="0" cellpadding="0"
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">Subject:
</th>
<td>[DISTCONS] Change to Email Account Forwarding Policy</td>
</tr>
<tr>
<th align="RIGHT" nowrap="nowrap" valign="BASELINE">Date: </th>
<td>Wed, 12 Apr 2017 18:15:15 +0000</td>
</tr>
<tr>
<th align="RIGHT" nowrap="nowrap" valign="BASELINE">From: </th>
<td>Varcho, Beth <a class="moz-txt-link-rfc2396E" href="mailto:varcho.3@osu.edu"><varcho.3@osu.edu></a></td>
</tr>
<tr>
<th align="RIGHT" nowrap="nowrap" valign="BASELINE">To: </th>
<td><a class="moz-txt-link-abbreviated" href="mailto:DISTCONS@lists.osu.edu">DISTCONS@lists.osu.edu</a> <a class="moz-txt-link-rfc2396E" href="mailto:DISTCONS@lists.osu.edu"><DISTCONS@lists.osu.edu></a></td>
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<div class="WordSection1">
<p class="MsoNormal"
style="margin-top:12.0pt;line-height:normal"><i><span
style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#BB0000;background:white">Sent
on behalf of Associate Director – Identity & Access
Management Rich Nagle</span></i><i><span
style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333"><br>
<br>
</span><o:p></o:p></i></p>
<p class="MsoNormal"
style="margin-top:12.0pt;line-height:normal">Dear Ohio State
IT Colleagues,<o:p></o:p></p>
<p class="MsoNormal"
style="margin-top:12.0pt;line-height:normal">The Ohio State
University is committed to protecting the information
entrusted to us. We will soon be putting mailbox forwarding
controls in place to better reflect this commitment. We
believe that putting forwarding controls in place for
university-owned email puts Ohio State in a better security
position.<o:p></o:p></p>
<p class="MsoNormal"
style="margin-top:12.0pt;line-height:normal">There are several
reasons for implementing email account forwarding controls,
including:<o:p></o:p></p>
<p class="MsoListParagraphCxSpFirst"
style="margin-top:12.0pt;mso-add-space:auto;text-indent:-.25in;line-height:normal;mso-list:l1
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->Ending email forwarding
protects personal email from potential open records requests
or litigation. Record requests may encompass personal emails
when personal email accounts are used for university email.<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-top:12.0pt;mso-add-space:auto;text-indent:-.25in;line-height:normal;mso-list:l0
level1 lfo2">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->Automatic forwarding
contradicts sender expectations that mail is going to the
university.<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-top:12.0pt;mso-add-space:auto;text-indent:-.25in;line-height:normal;mso-list:l0
level1 lfo2">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->Some information Ohio
State handles is protected by regulations prohibiting
automatic forwarding to non-Ohio State systems.<o:p></o:p></p>
<p class="MsoListParagraphCxSpLast"
style="margin-top:12.0pt;mso-add-space:auto;text-indent:-.25in;line-height:normal;mso-list:l0
level1 lfo2">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->We cannot detect and
protect forwarded mail from being shared, stolen or infected.
<o:p></o:p></p>
<p class="MsoNormal"
style="margin-top:12.0pt;line-height:normal"><b><u><span
style="color:#C00000">Dates and Deadlines</span></u></b><br>
Beginning on <b>Wednesday, April 26</b> the new policy will
prohibit employees from forwarding osu.edu email accounts to
another email address or domain. To ensure every user has the
opportunity to make this adjustment, we have provided a grace
period until
<b>Friday, September 29</b>. Students, applicants and lifetime
email forwarding (LEFs) accounts will not be affected by this
change. After September 29, employees will be unable to
forward their @osu.edu account emails to any other email
address or domain; forwarding will be stop functioning at that
time. <o:p></o:p></p>
<p class="MsoNormal" style="margin-top:12.0pt"><b><u><span
style="color:#C00000">Limited Exceptions</span></u></b><br>
There are a few approved non-osu.edu domains to which
employees can still forward. The only exceptions permitted are
as follows:<o:p></o:p></p>
<p class="MsoListParagraphCxSpFirst"
style="margin-top:12.0pt;mso-add-space:auto;text-indent:-.25in;line-height:normal;mso-list:l0
level1 lfo2">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->Med Center Employees
can still forward to @osumc.edu.<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-top:12.0pt;mso-add-space:auto;text-indent:-.25in;line-height:normal;mso-list:l0
level1 lfo2">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->Med Center Affiliate
Employees can forward to their home organization, such as
@nationwidechildrens.org.
<o:p></o:p></p>
<p class="MsoListParagraphCxSpLast"
style="margin-top:12.0pt;mso-add-space:auto;text-indent:-.25in;line-height:normal;mso-list:l0
level1 lfo2">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->Special Duty Officers
who normally work for another police force can forward to that
domain (CMH PD, OHP, County Sheriffs).<o:p></o:p></p>
<p class="MsoNormal"
style="margin-top:12.0pt;line-height:normal">In the meantime,
we ask that you inform users of this impending change and
encourage them to smooth their transition by discontinuing
forwarding before the end of September. We will communicate
this policy change widely at the beginning of autumn term. If
you have questions about the policy and how it will be
implemented, please contact Associate Director Identity &
Access Management
<a moz-do-not-send="true" href="mailto:nagle.51@OSU.EDU">Rich
Nagle</a> by email or by phone at 614-292-1385.<o:p></o:p></p>
<p class="MsoNormal"><b><span
style="font-size:9.0pt;line-height:106%;font-family:"Arial",sans-serif;color:#BB0000;background:white"><br>
Rich Nagle</span></b><span
style="font-size:9.0pt;line-height:106%;font-family:"Arial",sans-serif;color:#333333"><br>
Associate Director – Identity & Access Management<br>
</span><span
style="font-size:9.0pt;line-height:106%;font-family:"Arial",sans-serif;color:#BB0000;background:white">Enterprise
Security</span><span
style="font-size:9.0pt;line-height:106%;font-family:"Arial",sans-serif;color:#333333"><br>
</span><span
style="font-size:8.0pt;line-height:106%;font-family:"Arial",sans-serif">1050
Carmack Road, Columbus, Oh 43210</span><span
style="font-size:9.0pt;line-height:106%;font-family:"Arial",sans-serif;color:#333333"><br>
(614) 292-1385 Office<br>
</span><a moz-do-not-send="true"
href="mailto:nagle.51@osu.edu"><span
style="font-size:9.0pt;line-height:106%;font-family:"Arial",sans-serif;color:blue;background:white">nagle.51@osu.edu</span></a><span
style="font-size:9.0pt;line-height:106%;font-family:"Arial",sans-serif;color:#333333"> </span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"
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<p class="MsoNormal"
style="margin-top:12.0pt;line-height:normal"><o:p> </o:p></p>
<p class="MsoNormal"
style="margin-top:12.0pt;line-height:normal"><br>
<br>
<o:p></o:p></p>
<p class="MsoNormal"
style="margin-top:12.0pt;line-height:normal"><br>
<br>
<o:p></o:p></p>
<p class="MsoNormal"
style="margin-top:12.0pt;line-height:normal"><o:p> </o:p></p>
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