[Heb-NACO] Birth date

Tue Oct 29 15:59:11 EDT 2019

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Heidi G. Lerner

Metadata Librarian for Hebraica and Judaica

Metadata Dept.

Stanford University Libraries

Stanford, CA 94305-6004

ph: 650-725-9953

fax: 650-725-1120

e-mail: lerner at stanford.edu

________________________________
From: Rachel Simon <rsimon at Princeton.EDU>
Sent: Tuesday, October 29, 2019 11:31 AM
To: Heidi G Lerner <lerner at stanford.edu>; Hebrew Name Authority Funnel <heb-naco at lists.osu.edu>
Subject: RE: Birth date

Hi Heidi,

Thanks for your suggestions.

The full date already appears in a 678 field, but the 046 remains with two years.

Since we are allowed to close dates (namely, add death date when only birth date is in the 100), I don’t think this case is that much different.

What is the address  of the PCC-list?

Thanks,

Rachel

From: Heidi G Lerner [mailto:lerner at stanford.edu]
Sent: Tuesday, October 29, 2019 1:50 PM
To: Rachel Simon; Hebrew Name Authority Funnel
Subject: Re: Birth date

Hi Rachel,

Good question. I think that you might want to  post to the PCC-list since I am not sure that there is a right or wrong answer as per current documentation.

What you currently see in the NARe is not an inorrect date, it is just an uncertain date.

According to DCMZ1 under "Additions and changes to authority records"

Almost as common as the need for a new authority record is the need to alter an existing record. New information can be received in various ways (e.g., new cataloging, investigation in response to a query) and may be significant enough to add to the permanent authority record.

Normally a new reference or a change in the authorized access point<http://desktop.loc.gov/search?view=document&doc_action=setdoc&doc_keytype=foliodestination&doc_key=maauth1XX&hash=1XX&fq=coreresources%7Ctrue> must be justified by the addition of new information<http://desktop.loc.gov/search?view=document&doc_action=setdoc&doc_keytype=foliodestination&doc_key=maauth670&hash=670&fq=coreresources%7Ctrue> to the authority record. Many other types of data can be added to the authority record when judged useful for proper identification.

In order to minimize the impact of database maintenance with associated bibliographic records and/or related authority records, catalogers are urged to refrain from making unnecessary changes to 1XXs<http://desktop.loc.gov/search?view=document&doc_action=setdoc&doc_keytype=foliodestination&doc_key=dcmz11XX&hash=1XX&fq=coreresources%7Ctrue>. Although there are guidelines in the RDA instructions and/or LC-PCC PSs that indicate when changes are or are not necessary, the necessity for other changes may be evident only to the agency making the change (for example, to break a conflict when the searching universe for the changing agency and the agency observing the change are different). Assume that such changes are valid.

Change an authority record when an error in the authorized access point or in a variant access point is discovered. When the published work for an item cataloged through the CIP program shows a change in the form of name of a person, corporate body, preferred title, or series, change the authority record; add the published source after the CIP source in the 670 field<http://desktop.loc.gov/search?view=document&doc_action=setdoc&doc_keytype=foliodestination&doc_key=maauth670&hash=670&fq=coreresources%7Ctrue> to document the change. Changes in the imprint date, choice of a primary access point, and title proper do not require changes to authority records created for CIP items.

You don't have an error so potentially you could add the new information in a 670 and 046 without modifying the heading. Is that what should be done here? I don't know but it might be something that the new PCC  group that was recently announced (that will provide decisions and responses posted to quriees posted to the PCClist I can't remember exactly when this group was announced or who was on it). So you might want to post your query there as well.

Just my thoughts. Best, Heidi

Heidi G. Lerner

Metadata Librarian for Hebraica and Judaica

Metadata Dept.

Stanford University Libraries

Stanford, CA 94305-6004

ph: 650-725-9953

fax: 650-725-1120

e-mail: lerner at stanford.edu

________________________________

From: Heb-naco <heb-naco-bounces at lists.osu.edu> on behalf of Rachel Simon via Heb-naco <heb-naco at lists.osu.edu>
Sent: Tuesday, October 29, 2019 7:32 AM
To: Hebrew Name Authority Funnel <heb-naco at lists.osu.edu>
Subject: [Heb-NACO] Birth date

If when creating a NAR we had only the Hebrew year (and thus had to give x or y Gregorian years) but later got the exact birth date, can we fix the NAR to give only the appropriate year?

Thanks,

Rachel
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