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<p style="margin-top: 0px; margin-bottom: 0px;">Heidi G. Lerner</p>
<p style="margin-top: 0px; margin-bottom: 0px;">Metadata Librarian for Hebraica and Judaica</p>
<p style="margin-top: 0px; margin-bottom: 0px;">Metadata Dept.</p>
<p style="margin-top: 0px; margin-bottom: 0px;">Stanford University Libraries</p>
<p style="margin-top: 0px; margin-bottom: 0px;">Stanford, CA 94305-6004</p>
<p style="margin-top: 0px; margin-bottom: 0px;">ph: 650-725-9953</p>
<p style="margin-top: 0px; margin-bottom: 0px;">fax: 650-725-1120</p>
<p style="margin-top: 0px; margin-bottom: 0px;">e-mail: lerner@stanford.edu</p>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Rachel Simon <rsimon@Princeton.EDU><br>
<b>Sent:</b> Tuesday, October 29, 2019 11:31 AM<br>
<b>To:</b> Heidi G Lerner <lerner@stanford.edu>; Hebrew Name Authority Funnel <heb-naco@lists.osu.edu><br>
<b>Subject:</b> RE: Birth date</font>
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<span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D">Hi Heidi,</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D">Thanks for your suggestions.</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D">The full date already appears in a 678 field, but the 046 remains with two years.</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D">Since we are allowed to close dates (namely, add death date when only birth date is in the 100), I don’t think this case is that much different.</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D">What is the address of the PCC-list?</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D">Thanks,</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D">Rachel</span></p>
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<b><span style="font-size:10.0pt; font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt; font-family:"Tahoma","sans-serif""> Heidi G Lerner [mailto:lerner@stanford.edu]
<br>
<b>Sent:</b> Tuesday, October 29, 2019 1:50 PM<br>
<b>To:</b> Rachel Simon; Hebrew Name Authority Funnel<br>
<b>Subject:</b> Re: Birth date</span></p>
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<span style="font-family:"Calibri","sans-serif"; color:black">Hi Rachel,</span></p>
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<span style="font-family:"Calibri","sans-serif"; color:black">Good question. I think that you might want to post to the PCC-list since I am not sure that there is a right or wrong answer as per current documentation.</span></p>
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<span style="font-family:"Calibri","sans-serif"; color:black">What you currently see in the NARe is not an inorrect date, it is just an uncertain date. </span></p>
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<span style="font-family:"Calibri","sans-serif"; color:black">According to DCMZ1 under "Additions and changes to authority records"</span></p>
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<b><i><span style="color:black">Almost as common as the need for a new authority record is the need to alter an existing record. New information can be received in various ways (e.g., new cataloging, investigation in response to a query) and may be significant
enough to add to the permanent authority record.</span></i></b><span style="color:black"></span></p>
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<b><i><span style="color:black">Normally a new reference or a <span style="background:#FFFF88">change</span> in the <a href="http://desktop.loc.gov/search?view=document&doc_action=setdoc&doc_keytype=foliodestination&doc_key=maauth1XX&hash=1XX&fq=coreresources%7Ctrue" target="_parent" title="1XX"><span style="background:#FFFF88">authorized</span> <span style="background:#FFFF88">access</span> <span style="background:#FFFF88">point</span></a> must
be justified by the <a href="http://desktop.loc.gov/search?view=document&doc_action=setdoc&doc_keytype=foliodestination&doc_key=maauth670&hash=670&fq=coreresources%7Ctrue" target="_parent" title="670">addition of new information</a> to the authority record. Many
other types of data can be added to the authority record when judged useful for proper identification.</span></i></b><span style="color:black"></span></p>
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<b><i><span style="color:black">In order to minimize the impact of database maintenance with associated bibliographic records and/or related authority records, catalogers are urged to refrain from making unnecessary <span style="background:#FFFF88">changes</span> to <a href="http://desktop.loc.gov/search?view=document&doc_action=setdoc&doc_keytype=foliodestination&doc_key=dcmz11XX&hash=1XX&fq=coreresources%7Ctrue" target="_parent" title="1XX">1XXs</a>. Although
there are guidelines in the RDA instructions and/or LC-PCC PSs that indicate when <span style="background:#FFFF88">changes</span> are or are not necessary, the necessity for other <span style="background:#FFFF88">changes</span> may be evident only to the agency
making the <span style="background:#FFFF88">change</span> (for example, to break a conflict when the searching universe for the changing agency and the agency observing the <span style="background:#FFFF88">change</span> are different). Assume that such <span style="background:#FFFF88">changes</span> are
valid.</span></i></b><span style="color:black"></span></p>
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<b><i><span style="color:black; background:#FFFF88">Change</span></i></b><b><i><span style="color:black"> an authority record when an error in the <span style="background:#FFFF88">authorized</span> <span style="background:#FFFF88">access</span> <span style="background:#FFFF88">point</span> or
in a variant <span style="background:#FFFF88">access</span> <span style="background:#FFFF88">point</span> is discovered. When the published work for an item cataloged through the CIP program shows a <span style="background:#FFFF88">change</span> in the form
of name of a person, corporate body, preferred title, or series, <span style="background:#FFFF88">change</span> the authority record; add the published source after the CIP source in the <a href="http://desktop.loc.gov/search?view=document&doc_action=setdoc&doc_keytype=foliodestination&doc_key=maauth670&hash=670&fq=coreresources%7Ctrue" target="_parent" title="670">670
field</a> to document the <span style="background:#FFFF88">change</span>. <span style="background:#FFFF88">Changes</span> in the imprint date, choice of a primary <span style="background:#FFFF88">access</span> <span style="background:#FFFF88">point</span>,
and title proper do not require <span style="background:#FFFF88">changes</span> to authority records created for CIP items.</span></i></b><span style="color:black"></span></p>
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<span style="color:black">You don't have an error so potentially you could add the new information in a 670 and 046 without modifying the heading. Is that what should be done here? I don't know but it might be something that the new PCC group that was recently
announced (that will provide decisions and responses posted to quriees posted to the PCClist I can't remember exactly when this group was announced or who was on it). So you might want to post your query there as well.</span></p>
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<span style="color:black">Just my thoughts. Best, Heidi</span></p>
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<span style="font-family:"Calibri","sans-serif"; color:black">Heidi G. Lerner</span></p>
<p style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: "Times New Roman", serif;background:white">
<span style="font-family:"Calibri","sans-serif"; color:black">Metadata Librarian for Hebraica and Judaica</span></p>
<p style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: "Times New Roman", serif;background:white">
<span style="font-family:"Calibri","sans-serif"; color:black">Metadata Dept.</span></p>
<p style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: "Times New Roman", serif;background:white">
<span style="font-family:"Calibri","sans-serif"; color:black">Stanford University Libraries</span></p>
<p style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: "Times New Roman", serif;background:white">
<span style="font-family:"Calibri","sans-serif"; color:black">Stanford, CA 94305-6004</span></p>
<p style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: "Times New Roman", serif;background:white">
<span style="font-family:"Calibri","sans-serif"; color:black">ph: 650-725-9953</span></p>
<p style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: "Times New Roman", serif;background:white">
<span style="font-family:"Calibri","sans-serif"; color:black">fax: 650-725-1120</span></p>
<p style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: "Times New Roman", serif;background:white">
<span style="font-family:"Calibri","sans-serif"; color:black">e-mail: lerner@stanford.edu</span></p>
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<b><span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:black">From:</span></b><span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:black"> Heb-naco <heb-naco-bounces@lists.osu.edu> on behalf of Rachel Simon via Heb-naco
<heb-naco@lists.osu.edu><br>
<b>Sent:</b> Tuesday, October 29, 2019 7:32 AM<br>
<b>To:</b> Hebrew Name Authority Funnel <heb-naco@lists.osu.edu><br>
<b>Subject:</b> [Heb-NACO] Birth date</span> </p>
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<span style="font-size:11.0pt; font-family:"Calibri","sans-serif"">If when creating a NAR we had only the Hebrew year (and thus had to give x or y Gregorian years) but later got the exact birth date, can we fix the NAR to give only the appropriate year?</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri","sans-serif""> </span></p>
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<span style="font-size:11.0pt; font-family:"Calibri","sans-serif"">Thanks,</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri","sans-serif""> </span></p>
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<span style="font-size:11.0pt; font-family:"Calibri","sans-serif"">Rachel</span></p>
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