[cabinet] Cabinet meets today at 11:30 in the senate conference room

[Lee, Ken]

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F             Ken
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I share these two items as they might come up in our lunch meeting today.  This is not to say it is more important than the issues that you may be sharing with us.  These two items are in very early stage development and are likely to involve a broad constituency.  Because they are early stage, any opinion you have will influence the outcome.


1-     Steering will prepare a statement on the possible restructuring of the University Senate to include staff (i.e., the worker bees, not the high level administrative staff who are already voting).  We asked Steering member Kevin Petrilla to attempt a first draft so he gets a copy of this note.

2-     We ask the Chairs of CAFR, DELIT, IPPC, CSA, and COAM to volunteer or appoint a designee to represent their interests in an Ad Hoc Committee on New Media in the Classroom. I already heard back from Tim and Long-Sheng. The clip from steering minutes below best explains the concept.  It makes sense for Long-Sheng Chang to convene the first meeting, conference call or email exchange on next steps.


= = =
From: mailto:Long-Sheng.Chang at nationwidechildrens.org             Sent: Friday, September 12, 2014 6:01 PM
To: Lee, Ken
Subject: RE: New media in the classroom

Dear Ken,

Thank you very much for working on this subject so efficiently.  In a separate e-mail, I have addressed Tim's questions and provided more details about the issues on new media in the classroom that CAFR suggested.  If you need any additional information, please feel free to let me know.  Based on the suggestion from Jeff yesterday, we should add Committee on Academic Misconduct to item 1.

=== from the September 11, 2014 Steering Committee Minutes ===========


1.      CAFR: Guidelines for new media in the classroom and a visit by CAFR Chair Long-Sheng Chang
Long-Sheng Chang is the chair of the Committee on Academic Freedom and Responsibility (CAFR). Long-Sheng detailed the UW Whitewater case in which a student recorded a controversial guest lecturer and posted the lecture on social media which went viral. The University of Wisconsin at Whitewater created new videotaping recording policies after the incident. Ohio State needs more extended guidelines.
CAFR proposes the following recommendations:
1) Senate should convene a task force to develop guidelines for new media in the classroom, with particular attention to recordings of classroom activity and material made by OSU; recordings of classroom activity and material made by students; and recordings of student activity made by faculty. At minimum, there should be representation from CAFR, Council on Distance Education, Libraries, and Information Technology (DELIT), Patents and Copyrights Committee, Council on Student Affairs (CSA), and Office of Academic Affairs (OAA). [p.s. sent to respective chairs but not OAA on 9/16/14]
2) In its role of advising on and advocating for academic freedom and responsibility, CAFR will develop research on the political targeting of professors' activities and deliver a white paper to Faculty Council.
3) CAFR should work with the Rules Committee to review Rule 3335-5-01, with a view to considering whether our current rules adequately balance academic freedom rights and responsibilities in the age the electronic classroom. [p.s. sent to Rules and CAFR 9/12/14]
Ken asked if CAFR was going to take the initiative to contact the Rules Committee. Long-Sheng said yes.
Long-Sheng asked if they should create the white paper first or if it was a separate, ongoing task. Ken said that he thought the white paper would inform the discussion so it should be first. Deb said thought that the white paper and the task force should be parallel.
Jeff asked if "new media" was simply recording. Kevin said that it is an all-encompassing word that includes social media. Jeff said that the Committee on Academic Misconduct (COAM) should also be involved in this conversation. Tim recommended Corey Tressler, Learning Technology Manager who works with faculty to add media into the classroom, to be involved in the task force. Kevin also suggested Ted Hattemer, Assistant VP of Interactive Media.
Jeff said that there is no rule that would have prevented the UW Whitewater event. The reality is that this is always a camera on and there's always a chance to be recorded. He said he did not know what enforcement capabilities the university has. Jeff asked whether this rule will make any difference. Long-Sheng said that it is appropriate and we need to give instructors some sense of responsibility. Jeff said that for principle, it's worth stating that there are implications for student conduct. Patricia said that if professors have a statement about this on their syllabus right now, then they could turn a student in for academic misconduct.
Jeff suggested that CAFR create language now that could be sent to all faculty to add to their syllabus to protect them. Tim recommended CAFR speak to Alan Kalish from the University Center for the Advancement of Teaching (UCAT). He said that Kalish would know what language has already been created. Ken said that Jeff should contact Kalish to get the boilerplate language needed for faculty protection. We will have a follow-up on this task force later this year. [Jeff did this and the extensive Kalish reply was sent to CAFR].

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