March ASCTech IT newsletter

[Dunlap, Bryan]

March 2024 | ASCTech Updates

Current/Upcoming News:

·         When prompted, restart/apply updates as soon as possible on university machines | ASC Operating System and Application Update Process<https://osu.teamdynamix.com/TDClient/1929/ASC/KB/ArticleDet?ID=137413>

·         Important: Safety Notice Email Address Changes<https://dps.osu.edu/news/2024/02/07/safety-notice-email-address-changes?utm_source=sfmc&utm_medium=email&utm_campaign=omc_faculty-staff-newsletter_fy24_oncampus-20240213&sfmc_key=0032E00002r5R0GQAU>

·         Suspicious Email? | Report Phishing Wherever You Are!<https://it.osu.edu/news/2021/07/12/report-phishing-wherever-you-are>

·         Reminder: New Microsoft Teams Available<https://it.osu.edu/news/2024/01/26/new-microsoft-teams-available-february-1?utm_source=sfmc&utm_medium=email&utm_campaign=omc_faculty-staff-newsletter_fy24_oncampus-20240229&sfmc_key=0032E00002r5R0GQAU>

o    New Teams will become Default on March 13, 2024

·         Learning Opportunity: Microsoft Office Hours Provides Overview of Microsoft Copilot and Microsoft 365 Upgrades<https://it.osu.edu/news/2024/02/29/microsoft-office-hours-provides-overview-microsoft-copilot-and-microsoft-365>

o    Mastering Microsoft 365: Should I store files in Teams or OneDrive?<https://it.osu.edu/news/2023/10/13/mastering-microsoft-365-should-i-store-files-teams-or-onedrive>

o    New Features Help You do More in Microsoft 365<https://it.osu.edu/news/2024/02/22/new-features-help-you-do-more-microsoft-365>

·         OTDI: Security and Privacy Statement on Artificial Intelligence<https://it.osu.edu/news/2023/04/28/security-and-privacy-statement-artificial-intelligence>

·         Did you know?! | Save a few steps when scheduling a meeting by Scheduling a meeting with other people via Outlook Calendar<https://support.microsoft.com/en-us/office/schedule-a-meeting-with-other-people-5c9877bc-ab91-4a7c-99fb-b0b68d7ea94f#ID0EBBD=New_Outlook>

o    You can also input Zoom links or physical locations in the location subheading.

o    By doing this, this saves time placing an event on your or your invitees’ calendars!

·         Seeking self help IT resources – look no further: LINK<https://osu.teamdynamix.com/TDClient/1929/ASC/KB/>

·         Do you or your students need an Adobe Creative Cloud license? Look HERE<https://it.osu.edu/adobe>



Reminders:

·               Every 3rd Tuesday of each month we release software patches to ASC machines. Please ensure your device is on and IF prompted – restart as soon as possible!  

o    Notes: 

§  Critical security patches may be released outside of this patch schedule due to urgency/time sensitivity.

§  You may experience a couple restarts as some updates may require multiple restarts.

·               Crowdstrike on-demand scanning: LINK<https://osuitsm.service-now.com/nav_to.do?uri=%2Fkb_view_customer.do%3Fsysparm_article%3DKB08719>

o    The CrowdStrike Falcon On-Demand Scan (ODS) is an endpoint security feature designed to identify suspicious / malicious files using automatic and manual scans of local file systems (including USB storage devices). Currently this feature is only available for Windows devices. Scans will automatically occur when a USB storage device is connected and scans can also be started on a device by the user, through the right-click menu.

·               Always On VPN (AOVPN) for University Windows devices. You may not have to worry about Cisco AnyConnect:

o    Read more about it HERE<https://osu.teamdynamix.com/TDClient/1929/Portal/KB/ArticleDet?ID=14542#:~:text=Always%20On%20VPN%C2%A0%2D%20Windows>!

·               Virtual Desktop availability for staff/faculty/students<https://it.osu.edu/offerings/virtual-desktop?utm_campaign=asc_faculty-staff-newsletter_fy22_admin->

o    Allows Ohio State students and instructors to virtually access a select set of software applications from any device with internet access.

·               Need a charge on the road? Think again! Watch out for: “Juice Jacking”<https://www.cnbc.com/2023/04/10/fbi-says-you-shouldnt-use-public-phone-charging-stations.html>

·               Stay on top of cybersecurity best practices. Take a look at Cybersecurity For You! LINK<https://cybersecurity.osu.edu/cybersecurity-ohio-state/training/security-awareness>

·               Please remember to Keep It On!<https://osu.teamdynamix.com/TDClient/1929/Portal/KB/ArticleDet?ID=134286> <-- Click on the link to check it out!

·               LinkedIn Learning Free Professional Development<https://hr.osu.edu/services/development-resources/linkedin-learning/>

·               Use our email: asctech at osu.edu<mailto:asctech at osu.edu> or action at physics.osu.edu<mailto:action at physics.osu.edu> (TeamDynamix) to submit a ticket regarding IT issues:

o    Visit our one-stop shop website for self-help resources and contact options HERE<https://osu.teamdynamix.com/TDClient/1929/Portal/Home/> 

o    Using the tracking system helps us coordinate our responses, especially during the summer when our staff may be out of the office (vacation, tickets, working in labs, etc.)



Tips:

·         Teams vs OneDrive | Did you know that you can share files from Teams? And that Teams is preferred for sharing to a group of people?

o    Share from OneDrive or in a Teams chat for 1:1 file sharing, but for larger groups, use Teams.

o    Contact ASCTech if you would like more information or refer to our article by clicking HERE<https://osu.teamdynamix.com/TDClient/1929/Portal/KB/ArticleDet?ID=112670>.

·         ASCTech is happy to provide free professional portraits.

o    Schedule a session HERE<https://osu.teamdynamix.com/TDClient/1929/Portal/Requests/ServiceDet?ID=22923>!

·         Need to make a digital copy of a paper? Why not take a pic? Download Microsoft Lens app on your iPhone or Android device.

o    Check it out<https://support.microsoft.com/en-us/office/office-lens-for-windows-577ec09d-8da2-4029-8bb7-12f8114f472a>

o    Also, Check out Adobe’s version!

§  LINK<https://www.adobe.com/acrobat/mobile/scanner-app.html>




Bryan Dunlap
Computer Manager / Unix Systems Administrator
The Ohio State University College of the Arts & Sciences Department of Physics
1199 Physics Research Building, 191 W. Woodruff Ave., Columbus, OH 43210
Phone: 614/292-4269 Email: dunlap.3 at osu.edu<mailto:dunlap.3 at osu.edu>
Pronouns: he, him
https://physics.osu.edu   https://asctech.osu.edu

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