February ASCTech updates

[Dunlap, Bryan]

February 2024 | ASCTech Updates

Current/Upcoming News:

·         When prompted, restart/apply updates as soon as possible on university machines | ASC Operating System and Application Update Process<https://osu.teamdynamix.com/TDClient/1929/ASC/KB/ArticleDet?ID=137413>

·         New Microsoft Teams Available February 1<https://it.osu.edu/news/2024/01/26/new-microsoft-teams-available-february-1>

o    New Teams will become Default on March 13, 2024

·         Changes Planned by Email Providers May Affect Email Account Forwarding<https://it.osu.edu/news/2024/01/30/changes-planned-email-providers-may-affect-email-account-forwarding>

·         Change to Timeout Default Settings in Microsoft Web Apps<https://it.osu.edu/news/2024/02/01/change-timeout-default-settings-microsoft-web-apps>

·         Qualtrics Email Distribution Security Changes<https://it.osu.edu/news/2024/01/24/qualtrics-email-distribution-security-changes>

·         End of Classic Teams Imminent <https://learn.microsoft.com/en-us/MicrosoftTeams/teams-classic-client-end-of-availability#user-experience>

·         Love Data Week Feb. 12-16, 2024<https://it.osu.edu/news/2023/12/29/love-data-week-feb-12-16-2024>

·         Microsoft Sharing Changes May Impact Teams and File Sharing<https://it.osu.edu/news/2023/12/19/microsoft-sharing-changes-may-impact-teams-and-file-sharing>

·         Reminder: Esri license agreement change to take place on July 1, 2024

o    Esri has announced that ArcMap, its legacy desktop GIS software, is being retired and will no longer be included in the university’s educational license as of July 1, 2024. We encourage existing ArcMap users to migrate to ArcGIS Pro as far in advance of this date as possible. For more information about accessing ArcGIS Pro at Ohio State: go.osu.edu/esri. For questions/assistance transitioning to ArcGIS Pro, email esri-support at osu.edu<mailto:esri-support at osu.edu>.



Reminders:

·               Every 3rd Tuesday of each month we release software patches to ASC machines. Please ensure your device is on and IF prompted – restart as soon as possible!  

o    Notes: 

§  Critical security patches may be released outside of this patch schedule due urgency/time sensitivity.

§  You may experience a couple restarts as some updates may require multiple restarts.

·               Crowdstrike on-demand scanning: LINK<https://osuitsm.service-now.com/nav_to.do?uri=%2Fkb_view_customer.do%3Fsysparm_article%3DKB08719>

o    The CrowdStrike Falcon On-Demand Scan (ODS) is an endpoint security feature designed to identify suspicious / malicious files using automatic and manual scans of local file systems (including USB storage devices). Currently this feature is only available for Windows devices. Scans will automatically occur when a USB storage device is connected and scans can also be started on a device by the user, through the right-click menu.

·               Always On VPN (AOVPN) for University Windows devices. You may not have to worry about Cisco AnyConnect:

o    Read more about it HERE<https://osu.teamdynamix.com/TDClient/1929/Portal/KB/ArticleDet?ID=14542#:~:text=Always%20On%20VPN%C2%A0%2D%20Windows>!

·               Virtual Desktop availability for staff/faculty/students<https://it.osu.edu/offerings/virtual-desktop?utm_campaign=asc_faculty-staff-newsletter_fy22_admin->

o    Allows Ohio State students and instructors to virtually access a select set of software applications from any device with internet access.

·               Need a charge on the road? Think again! Watch out for: “Juice Jacking”<https://www.cnbc.com/2023/04/10/fbi-says-you-shouldnt-use-public-phone-charging-stations.html>

·               Stay on top of cybersecurity best practices. Take a look at Cybersecurity For You! LINK<https://cybersecurity.osu.edu/cybersecurity-ohio-state/training/security-awareness>

·               Please remember to Keep It On!<https://osu.teamdynamix.com/TDClient/1929/Portal/KB/ArticleDet?ID=134286> <-- Click on the link to check it out!

·               LinkedIn Learning Free Professional Development<https://hr.osu.edu/services/development-resources/linkedin-learning/>

·               Use our email: asctech at osu.edu<mailto:asctech at osu.edu> or action at physics.osu.edu<mailto:action at physics.osu.edu> (TeamDynamix) to submit a ticket regarding IT issues:

o    Visit our one-stop shop website for self-help resources and contact options HERE<https://osu.teamdynamix.com/TDClient/1929/Portal/Home/> 

o    Using the tracking system helps us coordinate our responses, especially during the summer where our staff may be out of office (vacation, tickets, working on labs, etc.)



Tips:

·         Teams vs OneDrive | Did you know that you can share files from Teams? And that Teams is preferred for sharing to a group of people?

o    Share from OneDrive or in a Teams chat for 1:1 file sharing, but for larger groups, use Teams.

o    Contact ASCTech if you would like more information or refer to our article by clicking HERE<https://osu.teamdynamix.com/TDClient/1929/Portal/KB/ArticleDet?ID=112670>.

·         ASCTech is happy to provide free professional portraits.

o    Schedule a session HERE<https://osu.teamdynamix.com/TDClient/1929/Portal/Requests/ServiceDet?ID=22923>!

·         Need to make a digital copy of a paper? Why not take a pic? Download Microsoft Lens app on your iPhone or Android device.

o    Check it out<https://support.microsoft.com/en-us/office/office-lens-for-windows-577ec09d-8da2-4029-8bb7-12f8114f472a>

o    Also, Check out Adobe’s version!

§  LINK<https://www.adobe.com/acrobat/mobile/scanner-app.html>




Bryan Dunlap
Computer Manager / Unix Systems Administrator
The Ohio State University College of the Arts & Sciences Department of Physics
1199 Physics Research Building, 191 W. Woodruff Ave., Columbus, OH 43210
Phone: 614/292-4269 Email: dunlap.3 at osu.edu<mailto:dunlap.3 at osu.edu>
Pronouns: he, him
https://physics.osu.edu   https://asctech.osu.edu

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