[Pedfac] FW: Quarterly Compliance Newsletter - Important compliance information for your practice and department; compliance education credit available

[Casamassimo, Paul]

I know that, like myself, everyone religiously reads the Compliance Companion and takes the test at the end :), so this is probably an unnecessary e-mail! However, in this issue, I noted several items we might want to look at more closely  and assess our practices:


1.       Date of note. I have never looked at this to be truthful and assume that the resident note is from the day of service and my attestation is the date I do it. Not sure that is the case and when we get a load of these, maybe we don't check this box. I will check now!

2.       False claims penalty increase. The increase in penalty enforcement and the apparent decision to not necessarily look away when we "goof" should be analyzed. I know that SDF is something we bill Medicaid for but Medicaid doesn't pay and if Medicaid pays, I doubt that they know what they are paying for. I am working to get OH Medicaid to recognize SDF as a covered service, but right now, we may want to reconsider billing based on the info in the Companion.

3.       Timely outpatient notes. I don't know how we are dealing with part-timers who are here infrequently and who have outstanding charts. I note many in the Monday morning reconciliation.

4.       In the past we have had some folks accessing their own child's record (without clearance ) or accessing children of friends with good intentions, but in violation of HIPAA. This is a serious no-no as you have seen in cases of celebrity hospitalization and hacking by employees.
For those of us who have moved into the electronic health record age, this stuff is a pain but mandated in many cases by law. I lectured to the dental student last week and none knew of the limitations and regulations around contacting patients by cellphone. It is hard to keep up but Kathleen and staff do most of the hard work and tell us what we need to do.

If you have an OH license, the test comes with a credit of CE, so that is an added benefit above and beyond that warm feeling you get from knowing you are compliant!

From: Dunn, Kathleen
Sent: Thursday, October 06, 2016 4:53 PM
To: Radiology Doctors; Pratt, Debra; Stevens, Crystal; Pediatric Surgery; Anesthesiology; Lind, Meredith; Elmaraghy, Charles; Wiet, Gregory; Jayanthi, Rama; Alpert, Seth; Dyckes, Robert; Combs, Frank; Minzler, Dennis; Zaremski, Julie (Jordan); Orthopedic; Ophthalmology; Phillips, Jamie; Benedict, Gina; Dehority, Burk; NCH Physicians (Excludes PAA); Koo, David; Rogers, Gayla; Manning, Andrea; Brilli, Richard; Chief Residents; Pediatric Fellow; APNC; Pediatric Residency; Stocker, Christina; ''Franketti, Angela' (Angela.Franketti at osumc.edu)'; Wagy, Catherine; Foster, Jeanette; Lutsch, Brenda; Donalson, Laticia; Huang, Valerie (Hsuehmei); Lebel, Molly; Sander, Christine; Barr, Daniel; Chiappinelli, Elena; Davis, Kim; Research - CHI PI List; Hoffman, Aileen (Pagilagan); Kusler, Duane; Dyckes, Robert; Kluchurosky, Lisa; Ruddock, Valerie; Minzler, Dennis; Taylor, Breanne (Pfotenhauer); Bibart, Mindy; Wallace, Lee Ann; Long, Corinne; Mcmillin, Peggy; Miller, Heather; Green, Linda; Ambulatory Managers; Psychiatry NCH Leadership; IS Epic Leadership; Cleary, Christine; Baylis, Lawrence; Kappeler, Karl; PAA Secretaries; Grosh, John; Heiser, Karen; Lindler, Diane; Baumann, Meredith; Comer, Rhonda; Robinson, Tim; Foyle, Robert; Choi, Jill; eChart Educators; Secretary II; Secretary III; Grant, Cynthia; Psurny, John; Kirgis, Julie; Coglianese, Donna; Hlavin, Sally; Davis, Natasha; Baacke, Brian; Perrine, Tiffany; Stevenson, Bruce; Kiel, Dana; Graham, Nina; Cunningham, Robyn; Zabawski, Denise; Compliance Office - Research; Avery, Tamara; Hafler, David; Nguyen, Malila; Fox, Donna; Roberts, Georgiana; Wilson, Laura; Spencer, Christopher; PAA Doctors; Flaitz, Catherine; Smith, Terri; Madrid, Tim; Hicks, Tallyn; Galvin, Lisa; Pediatric Dentists
Subject: Quarterly Compliance Newsletter - Important compliance information for your practice and department; compliance education credit available


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Dear Practitioners, Ancillary Staff and Management:


Enclosed is the most recent edition of the compliance newsletter, Compliance Companion.  This edition covers the following important topics:


  *   Date of Service issues in the EMR - how to correct


  *   Increase in False Claims Act penalties


  *   Security Alert: Be aware of Phishing emails


  *   Appropriate coding and dates of service for discharge services


  *   Vaccines and utilization of modifier 25


  *   NCH expectations on timely outpatient note documentation


  *   HIPAA Alert: Transporting PHI? Contact Privacy Office for Transport Agreement


  *   HIPAA Highlight: Personal email account usage, accessing own child's chart


  *   Outpatient Coding Department information


There is a compliance quiz at the end of the newsletter.  Physicians may complete the quiz and return via email to John Grosh at John.Grosh at nationwidechildrens.org<mailto:John.Grosh at nationwidechildrens.org> or via fax to 614-355-0404.  Physicians will receive .50 hours of compliance credit upon submission of the completed quiz.

Please let me know if you have any questions or feedback regarding the articles.  All prior versions of the newsletter can be found on the Compliance Website at the below link.

http://anchor.columbuschildrens.net/corporate-compliance-physician-newsletter

Please call or email me with any questions.

Kathleen Dunn, J.D.
Vice-President and Corporate Compliance Officer
Nationwide Children's Hospital
(614) 355-0402
Kathleen.Dunn at NationwideChildrens.org<mailto:Kathleen.Dunn at NationwideChildrens.org>






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