[Heb-NACO] Fwd: [PCCLIST] Updated DCM 008/32 -- Undifferentiated Personal Names

[Heidi G Lerner]

fyi - see below: 
----- Original Message -----



On Wed, 18 Dec 2013, Frank, Paul wrote: 

> Date: Wed, 18 Dec 2013 16:57:45 -0500 
> From: "Frank, Paul" <pfrank at LOC.GOV> 
> Reply-To: Program for Cooperative Cataloging <PCCLIST at LISTSERV.LOC.GOV> 
> To: PCCLIST at LISTSERV.LOC.GOV 
> Subject: Updated DCM 008/32 -- Undifferentiated Personal Names 
> 
> Hi everyone, 
> 
> Wishing you all Happy Holidays! 
> 
> There is a new update to DCM Z1 008/32 that will appear in the February 2014 update to Cataloger's Desktop, but the instructions in the updated DCM can be applied immediately. So I am posting a copy of the DCM on the PCC web site<http://www.loc.gov/aba/pcc/rda/PCC%20RDA%20guidelines/Post-RDA-Implementation-Guidelines.html> for NACO catalogers to consult and implement now: 
> 
> http://www.loc.gov/aba/pcc/rda/PCC%20RDA%20guidelines/Z01%20008%2032%202014rfeb.pdf 
> 
> DCM 008/32 might not mean anything to you until you realize that this fixed field byte is used to indicate an undifferentiated personal name authority record. 
> 
> Here is a summary of the new instructions, but please be sure to read the updated DCM in its entirety as well: 
> 
> As of November 2013, LC and the PCC have agreed to the following guidelines for persons whose preferred names are identical: 
> 
> 
> * Do not use code "b" in an RDA name authority record; all personal name authority records coded RDA should be differentiated. 
> 
> * Do not add a new identity to an existing personal name authority record coded 008/32 "b" 
> 
> 
> 
> Instead, apply one of the RDA attributes (see RDA 9.19) to create a unique authorized access point for the person being established (the instruction lists possible attributes you can use). 
> 
> 
> 
> Maintenance of existing undifferentiated records 
> 
> 
> 
> When information is found to distinguish a person included in an existing undifferentiated name record: 
> 
> 
> 
> * Always create a new name authority record for that person, with distinguishing information 
> 
> 
> 
> * Transfer information pertaining to that person from the undifferentiated name record and edit as necessary. 
> 
> 
> 
> * If more than one identity remains in the undifferentiated NAR, and there is not sufficient information in the NAR to create new NARs for each name, leave the NAR coded AACR2. 
> 
> 
> 
> In order to facilitate machine processing of authority records (e.g., 
> matching, linking), when only one identity is left on an 
> undifferentiated personal name authority record (i.e., other identities 
> are being disambiguated and removed), take the following steps-do not 
> change 008/32 from "b" to "a": 
> 
> 
> 
> * Create a new differentiated NAR, for the remaining identity; the 
> heading itself may be identical to the heading in the undifferentiated 
> NAR 
> 
> 
> 
> * Delete (or report for deletion) the undifferentiated NAR. 
> 
> 
> 
> * Add the LCCN (010) of the deleted NAR in subfield $z of the newly created NAR(s). 
> 
> 
> 
> 667 notes on records for identities previously on undifferentiated records 
> 
> 
> 
> Add a 667 note to a new NAR to identify the LCCN of the authority record in which information about that person had been recorded: 
> 
> 
> 
> 667 ## $a Formerly on undifferentiated name record: [LCCN of undifferentiated name record] 
> 
> 
> 
> Thanks, 
> 
> 
> 
> Paul 
> 
> 
> Paul Frank 
> Acting Coordinator, NACO and SACO Programs 
> Cooperative Programs Section 
> Cooperative and Instructional Programs Division 
> Library of Congress 
> 101 Independence Ave., SE 
> Washington, DC 20540-4230 
> 202-707-1570 
> pfrank at loc.gov<mailto:pfrank at loc.gov> 
> 
> 

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 
Adam L. Schiff 
Principal Cataloger 
University of Washington Libraries 
Box 352900 
Seattle, WA 98195-2900 
(206) 543-8409 
(206) 685-8782 fax 
aschiff at u.washington.edu 
http://faculty.washington.edu/~aschiff 
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