[Heb-NACO] Fwd: [PCCLIST] MARC 21 encoding to accommodate new RDA elements 046 and 3XX in NARs and SARs

[Heidi G Lerner]

----- Forwarded Message -----
From: "Paul Frank" <pfrank at LOC.GOV>
To: PCCLIST at LISTSERV.LOC.GOV
Sent: Tuesday, July 26, 2011 9:47:03 AM
Subject: [PCCLIST] MARC 21 encoding to accommodate new RDA elements 046 and 3XX in NARs and SARs




The PCC Secretariat and the Library of Congress Policy and Standards Division (PSD) have received questions on fifteen new data elements defined in the MARC 21 Authority Format and their authorization for use in AACR2 name and series authority records. These fifteen new data elements (046, 336, 370-377, 380-384) support RDA:  Resource Description and Access with respect to dates, places and several other elements associated with an entity for which an authority record is created. However, the elements are not restricted to use in RDA authority records. They may be included in AACR2 records as well. 

  

The PCC currently does not have a NACO policy regarding the addition of these new data elements in AACR2 records. Whether or not to add them to AACR2 authority records, and which ones to add, are a local policy decision at this time.  

  

A PCC task group is currently determining a “best practice” for the application of these fields in RDA authority records.  Until that task is completed, a table created by PSD and the PCC Secretariat is available for those PCC NACO institutions wishing to use these data elements in AACR2 or RDA authority records.  The table 1) describes the fifteen new MARC 21 Authority Format tags and terms; 2) maps them where applicable to the corresponding RDA element and RDA instruction number; and, 3) provides notes that should assist in the inclusion of these data element in AACR2 authority records.  The PCC urges that catalogers take time to become familiar with the content and use of RDA and the MARC 21 Authority Format before including these elements in NACO records. 

  

This table has been posted to the PCC website:  http://www.loc.gov/catdir/pcc/RDA%20in%20NARs-SARs_PCC.pdf 

  

As there is no current PCC NACO policy regarding the use of these data elements, as a courtesy, PCC institutions that plan to include them in AACR2 authority records are requested to notify the PCC Secretariat ( naco at loc.gov ) that they will be adding these fields to AACR2 authority records. 

  

Paul Frank 

LC Cooperative Programs Section/PCC Secretariat 

  

-- 
Heidi G. Lerner
Hebraica/Judaica Cataloger
Metadata Development Unit
Stanford University Libraries
Stanford, CA 94305-6004
e-mail: lerner at stanford.edu
ph: 650-725-9953
fax: 650-725-1120