Fwd: BuckeyePass to Protect Carmen and Vita in October

[robert zellmer]

Most of you have probably received this message and are already using
BuckeyePass (Duo) for multi-factor authentication.  They will be adding
it to Carmen during Fall break Oct 11.  If you haven't done so already,
you should register more than one device in case you can't authenticate
from your primary device you could still do so from a second device.

Dr. Zellmer

-------- Forwarded Message --------
Subject: 	BuckeyePass to Protect Carmen and Vita in October
Date: 	Thu, 6 Sep 2018 12:24:13 -0400
From: 	Mike Hofherr, Vice President and Chief Information Officer 
<cio at osu.edu>
Reply-To: 	cio at osu.edu
To: 	zellmer.1 at osu.edu



The Ohio State University

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Buckeye Leaf


    OFFICE OF THE CHIEF INFORMATION OFFICER
    OFFICE OF DISTANCE EDUCATION & ELEARNING


    Mike Hofherr
    Vice President and Chief Information Officer

	
	


  BuckeyePass to Protect Carmen and Vita in October

	

		
	

Dear Colleagues,

Multi-factor authentication is an important step in protecting personal 
privacy for all our students, faculty and staff. Carmen is the next 
important system to receive this protection through BuckeyePass 
<http://eoaclk.com/e4hIO9D6dC/zellmer.1@osu.edu/>. In the uncommon case 
that accessing a Carmen account is part of an academic misconduct issue, 
this security tool also helps guard against that misconduct.

I know there is no ideal time to add this extra layer of protection to a 
system that is widely used and accessed often, but we have decided to 
enable BuckeyePass for Carmen on *Thursday, October 11*, during Autumn 
Break. At this time, BuckeyePass will also be enabled for Vita 
<http://eoaclk.com/y3p8oQE9nP/zellmer.1@osu.edu/>, which you may be 
using to manage and track your scholarly activity.

You likely have questions about how this change will affect your 
teaching strategy, and I hope to answer some of those common questions:

*What do I need to do?*
If you have not yet registered for BuckeyePass, visit 
buckeyepass.osu.edu <http://eoaclk.com/bDw3urQWNj/zellmer.1@osu.edu/> to 
register your mobile devices. It is highly recommended that you register 
at least two devices. You should keep your mobile device with you so you 
always have access to Carmen or other Ohio State systems.

*How do I ensure my students are registered?*
99% of students have already registered for BuckeyePass, as it is 
necessary for them to access BuckeyeLink where they register for classes 
and pay tuition and fees. Linking to buckeyepass.osu.edu 
<http://eoaclk.com/E4sSZHnLFW/zellmer.1@osu.edu/> in your syllabus can 
help any student who has not yet registered or who would like to add 
another authentication device.

*How will this work for in-class exams in Carmen?
*Students will have to use a smartphone or other device to authenticate 
when logging into Carmen. As long as they are active in the exam, there 
will be no need to log in again, even during a lengthy exam. Students 
are being encouraged to register more than one device as a backup in 
case they lose or forget their primary device. Students can also call 
the IT Service Desk at 614-688-4357 (HELP) to receive temporary access 
codes for BuckeyePass.

*What if I don’t allow students to have mobile devices in my classroom?
*Students should be allowed to carry a personal mobile device at all 
times. This allows them to participate in the Buckeye Alert system in 
the case of an emergency. It provides access to several Ohio State 
systems that require multi-factor authentication, including BuckeyeLink, 
BuckeyeBox and now Carmen. Mobile devices can also make learning 
materials more accessible and aid in students’ learning. While I 
understand there are cases where mobile devices can be distractions, we 
cannot ignore their potential to enhance the learning experience and 
keep our students and their information safe.

For any additional questions about how this change might impact your 
teaching, please contact carmen at osu.edu <mailto:carmen at osu.edu>. For 
questions about multi-factor authentication, please contact 
buckeyepass at osu.edu <mailto:buckeyepass at osu.edu>.

Thank you for your understanding as we work to keep your information 
safe and promote academic integrity for our students.

Sincerely,

Mike Hofherr
Vice President and Chief Information Officer

	

	
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