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Hi, Pam,
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<div class="">I just want to make sure that I don’t need to do this for my postdoc Chandrodoy Chattopadhyay who arrived here just 2 months ago. Right?</div>
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<div class="">Uli<br class="">
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<div class="">On May 1, 2019, at 4:01 PM, Hood, Pam <<a href="mailto:hood.252@osu.edu" class="">hood.252@osu.edu</a>> wrote:</div>
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Dear Supervisors and Staff,<o:p class=""></o:p></div>
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Reminder: During the months of April and May supervisors are asked to meet one on one with their staff and complete an annual performance review, to discuss the past year’s performance and set goals for the new performance period. Performance Review documents
are due on <b class=""><u class=""><span style="background-color: yellow; background-position: initial initial; background-repeat: initial initial;" class="">Friday, May 17, 2019.</span></u></b><o:p class=""></o:p></div>
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<b class=""><u class="">Performance Review Process:</u></b><o:p class=""></o:p></div>
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<li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Employee - complete your Self Appraisal form electronically and email to your supervisor in advance to prepare your review. This is the first attachment.<o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Supervisors - complete your staff reviews electronically (type/prepare them)<o:p class=""></o:p></li></ol>
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<span style="color: red;" class="">Note: If you are having difficulty opening either document.<o:p class=""></o:p></span></div>
<div style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; text-indent: 0.5in;" class="">
<span style="color: red;" class="">Copy or drag the file to your desktop<o:p class=""></o:p></span></div>
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<span style="color: red;" class="">Open document and make modifications.<o:p class=""></o:p></span></div>
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<span style="color: red;" class="">Save utilizing the file name nomenclature indicated in #6<o:p class=""></o:p></span></div>
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<span style="color: red;" class=""><o:p class=""> </o:p></span></div>
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<span style="color: red;" class="">If you are still having difficulties, you may have an older version of the software need and need an update to open and edit without issue. Please contact Technical Support.</span><o:p class=""></o:p></div>
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<o:p class=""> </o:p></div>
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<li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Employee and Supervisor meet and review performance review, position description and set goals for next year. While this process may seem focused on documentation, the meetings and conversations between supervisors and staff are still the most important component. <o:p class=""></o:p></li></ol>
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<li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Supervisor should combine all review documents into one document in the following order:<o:p class=""></o:p></li></ol>
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<li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
the unsigned, electronic 2018/2019 Performance Review<o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
the 2019/2020 Plan<o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
the employee’s Self Appraisal document<o:p class=""></o:p></li></ol>
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Send combined document to<span class="Apple-converted-space"> </span><a href="mailto:ASC-physics-hr@osu.edu" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">ASC-physics-hr@osu.edu</a><o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Please use the following file naming scheme: ORG#PEP_name.#<o:p class=""></o:p></li><ol start="1" type="a" style="margin-bottom: 0in; margin-top: 0in;" class="">
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ORG number (everyone should use 06840)<o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
PEP (stands for Performance evaluation and plan)<o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
underscore symbol _<o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
name.# <span class="Apple-converted-space"> </span><o:p class=""></o:p></li></ol>
</ol>
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Examples:<o:p class=""></o:p></div>
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Pam Hood’s document: 06840PEP_Hood.252<o:p class=""></o:p></div>
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Jean Ball’s document: 06840PEP_ball.1780<o:p class=""></o:p></div>
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Note: Everyone’s will start the same: 06840PEP_<o:p class=""></o:p></div>
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Signatures will be collected in DocuSign to all needed parties sent to OSU email addresses<b class="">. Please note: DocuSign will not forward links to gmail accounts. You will need to sign in through DocuSign using your OSU email address. You can log in directly
to DocuSign at </b><a href="https://account.docusign.com/#/username" style="color: rgb(149, 79, 114); text-decoration: underline;" class=""><b class="">https://account.docusign.com/#/username</b></a><o:p class=""></o:p></li></ol>
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Once the documents are completed everyone who signed will receive an electronic copy in their DocuSign account<o:p class=""></o:p></li></ol>
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<b class=""><u class="">Reminders</u></b><o:p class=""></o:p></div>
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Ratings must be selected for each category of the evaluation and an <b class="">overall rating must be selected</b>. <o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Ratings are to be supported by comments in the “Comments” section for any rating category that is below or exceeds expectations but are encouraged for all ratings.<o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Please include self-evaluations or employee comments to submit in the same file with the employee’s performance evaluation and plan.<o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Use the position description to set expectations and goals<o:p class=""></o:p></li></ul>
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<b class="">Electronic Performance Review documents are due to the Physics HR office no later than Friday,<span class="Apple-converted-space"> </span><span style="background-color: yellow; background-position: initial initial; background-repeat: initial initial;" class="">May
17, 2019</span>. </b>Please email <a href="mailto:ASC%20Physics%20HR%20%3cASC-physics-hr@osu.edu%3e" target="_blank" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">ASC Physics HR</a> with any questions about the Performance Review process.<o:p class=""></o:p></div>
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<o:p class=""> </o:p></div>
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Thanks,<span class="Apple-converted-space"> </span><o:p class=""></o:p></div>
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<o:p class=""> </o:p></div>
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Pam<o:p class=""></o:p></div>
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<o:p class=""> </o:p></div>
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<span id="cid:image001.png@01D50034.C507A690"><image001.png></span><o:p class=""></o:p></div>
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<b class=""><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(187, 0, 0); background-color: white; background-position: initial initial; background-repeat: initial initial;" class="">Pam Hood</span></b><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(51, 51, 51);" class=""><br class="">
<span style="background-color: white; background-position: initial initial; background-repeat: initial initial;" class="">Human Resources Associate</span><br class="">
</span><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(192, 0, 0); background-color: white; background-position: initial initial; background-repeat: initial initial;" class="">Department of Physics</span><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(51, 51, 51); background-color: white; background-position: initial initial; background-repeat: initial initial;" class=""><br class="">
Physics Research Building, 191 Woodruff Ave, Columbus, OH 43210<br class="">
614-292-6486 Office<br class="">
</span><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(192, 0, 0); background-color: white; background-position: initial initial; background-repeat: initial initial;" class=""><a href="mailto:hood.252@osu.edu" style="color: rgb(149, 79, 114); text-decoration: underline;" class=""><span style="color: blue;" class="">hood.252@osu.edu</span></a></span><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(51, 51, 51); background-color: white; background-position: initial initial; background-repeat: initial initial;" class=""> / </span><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(192, 0, 0); background-color: white; background-position: initial initial; background-repeat: initial initial;" class=""><a href="http://osu.edu/" style="color: rgb(149, 79, 114); text-decoration: underline;" class=""><span style="color: blue;" class="">osu.edu</span></a></span><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(51, 51, 51); background-color: white; background-position: initial initial; background-repeat: initial initial;" class=""> </span><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(192, 0, 0); background-color: white; background-position: initial initial; background-repeat: initial initial;" class=""><o:p class=""></o:p></span></div>
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<o:p class=""> </o:p></div>
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<span style="caret-color: rgb(0, 0, 0); font-family: Helvetica; font-size: 14px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none; float: none; display: inline !important;" class="">_______________________________________________</span><br style="caret-color: rgb(0, 0, 0); font-family: Helvetica; font-size: 14px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none;" class="">
<span style="caret-color: rgb(0, 0, 0); font-family: Helvetica; font-size: 14px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none; float: none; display: inline !important;" class="">physics-faculty-full
mailing list</span><br style="caret-color: rgb(0, 0, 0); font-family: Helvetica; font-size: 14px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none;" class="">
<a href="mailto:physics-faculty-full@lists.osu.edu" style="color: rgb(149, 79, 114); text-decoration: underline; font-family: Helvetica; font-size: 14px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;" class="">physics-faculty-full@lists.osu.edu</a><br style="caret-color: rgb(0, 0, 0); font-family: Helvetica; font-size: 14px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none;" class="">
<a href="https://lists.osu.edu/mailman/listinfo/physics-faculty-full" style="color: rgb(149, 79, 114); text-decoration: underline; font-family: Helvetica; font-size: 14px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;" class="">https://lists.osu.edu/mailman/listinfo/physics-faculty-full</a></div>
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