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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">To all:<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">The Department requests the assistance of all members to complete an analysis of issued keys.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Department members are asked to reply to this message with a comprehensive list of the OSU keys each person has in their possession.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Department members are asked to include hand-me-down keys, shared keys, found keys, or other keys obtained outside the normal key issuance process. (there are no penalties for full disclosure)</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Department members should reply with the serialized code stamped on the key. An example of this code can be seen in the attached photo as A97A-1-2.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">The Department has approximately 7000 keys assigned and considered in circulation.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Due to the volume of keys under review and the potential cost consequences of lost keys, it is important that every Department member in possession of keys participate in supporting this effort
accurately and quickly.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Please take a few minutes and complete the requested task no later than
<b>Monday April 30th, 2018.</b></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Responses should be sent to the e-mail address
<b><span style="color:red"><a href="mailto:ASC-physics-keys@osu.edu">ASC-physics-keys@osu.edu</a>
</span></b>with the phrase "<b><span style="color:red">Key Audit Reply - <i>yourlastname</i></span></b>" in the subject line.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">This effort aligns with internal audit findings and Ohio State Information Security Control Standard Requirements (ISCR) and is considered mandatory.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Thank you for your assistance in this important process.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:13.5pt;background:white">
<span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#333333"><img border="0" width="280" height="56" style="width:2.9166in;height:.5833in" id="Picture_x0020_1" src="cid:image001.png@01D3DB0B.D1212590" alt="The Ohio State University"><br>
</span><b><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#BB0000;background:white">Shelley Palmer</span></b><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#333333"><br>
Executive Assistant to the Chair<br>
</span><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#BB0000;background:white">Department of Physics</span><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#333333"><br>
1040P Physics Research Building, 191 W. Woodruff Avenue, Columbus, OH 43210<br>
(614) 292-2653 Office<br>
<a href="mailto:palmer.14@osu.edu"><span style="color:blue;background:white">palmer.14@osu.edu</span></a><a href="http://osu.edu/"><span style="color:blue;background:white">osu.edu</span></a></span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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