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<p class="MsoNormal">Hello Physics Faculty and Staff, <o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal">Below is information for the HR request deadline to Hire for Fall Semester, Request August Off Duty Pay (ODP), and a Monthly Payroll Certification Reminder for August.
<span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u>The HR Physics request deadline will be one day earlier than scheduled due to high-volume processing and requests. The deadline will be Friday, August 9<sup>th</sup> at the close of business.
<o:p></o:p></u></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Administrative Support Staff, please assist faculty to complete forms in a timely manner and ensure all forms are signed by both faculty and support staff. With the rush of fall semester upon us, there is little time to send back incomplete
forms. <b><i><u>Please double check your forms that funding sources, projects and effective dates are accurate.</u></i></b><u>
<o:p></o:p></u></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo8"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Hire requests for staff, post docs, and visitors should be submitted at least 1 month before start date. (Longer time is needed for visa processing).<o:p></o:p></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo8">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><u>Forms/Information required to hire: </u>Physics PAR, CV/Resume, BSC Visa Form (if applicable), person’s email address, home address, citizenship status, length of appointment, working location and room number, and office/lab
phone number.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo8">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Once submitted Physics HR will draft offer letter and collect appropriate signatures, and extend offer.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l4 level1 lfo7"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Hire requests for students should be submitted at least 5 business days into the future to allow for approvals and orientation.
</b>Students are not permitted to start working without completing hiring orientation. If you have a student working in your area that has not completed a Student Offer Form or been hired, they should not be working.
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l4 level2 lfo7">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><u>Forms required to hire students:</u> Physics PAR & ASC Student Offer Form (attached). Student’s Job Code/Classification can be listed as Student. Ask me if you need the student’s employee ID. This can also be located on their
Buck ID card. It’s the 8 or 9 digit number above the long Buck ID card number. <o:p>
</o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Final Off Duty Pay (ODP) requests for August are also due on August 9th.</b> Please be sure faculty do not exceed 14 working days in August. Faculty can earn 2 full months of ODP in June and July, and 75% of their 1/9<sup>th</sup>
salary in August. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>The Monthly Payroll Certification Deadline is Monday, August 19<sup>th</sup>.</b> Please remind faculty to certify payroll for their employees. They will also get a separate email reminder in two weeks.<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please let me know if you have any questions or concerns. <o:p>
</o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal" style="background:white">Mallory<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:13.5pt;background:white">
<span style="font-size:9.0pt;font-family:"Helvetica","sans-serif""><img width="224" height="45" id="Picture_x0020_1" src="cid:image001.png@01CE8F8F.C8ABF150" alt="The Ohio State University"><br>
<b><span style="background:white">Mallory J. Aliff</span></b> Human Resources Associate<br>
<span style="background:white">Department of Physics</span><br>
1040 Physics Research Building | 191 West Woodruff Avenue Columbus, OH 43210<br>
614-247-5046 Office | 614-292-7557 Fax<br>
<a href="mailto:aliff.8@osu.edu"><b><span style="color:windowtext;background:white">aliff.8@osu.edu</span></b></a>
<a href="http://osu.edu/"><b><span style="color:windowtext;background:white">osu.edu</span></b></a>
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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