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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Alex,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Union does the same. We would not prevent a student from participating in commencement because of an outstanding balance. They are given a status of “Grduated/Financial
Hold” on their electronic record and we just withhold diplomas and official transcripts. (We actually sometimes withhold unofficial transcripts, which I am not comfortable with, but that’s a different argument.)
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">To my thinking, withholding the student’s documents is sufficient incentive for them to pay their balance. Commencement is just a party and a recognition that
the student has earned their degree.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#595959">Chris McNay</span><span style="font-family:"Calibri","sans-serif";color:#595959"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#595959">Associate Registrar & PDSO</span><span style="font-family:"Calibri","sans-serif";color:#404040"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#595959">Union Institute & University I 440 East McMillan Street I Cincinnati, OH 45206</span><span style="font-family:"Calibri","sans-serif";color:#595959"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#595959">Direct: 513.487.1277 I 800.861.6400, ext. 1277</span><span style="font-family:"Calibri","sans-serif";color:#595959"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#30783B"><a href="mailto:chris.mcnay@myunion.edu"><span style="color:#30783B">chris.mcnay@myunion.edu</span></a></span></b><b><span style="font-family:"Calibri","sans-serif";color:#30783B"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="punctuation-wrap:simple"><b><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#30783B"><a href="http://www.myunion.edu/"><span style="color:#30783B">www.myunion.edu</span></a><o:p></o:p></span></b></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> OACRAO [mailto:oacrao-bounces+chris.mcnay=myunion.edu@lists.osu.edu]
<b>On Behalf Of </b>Alex Siebert<br>
<b>Sent:</b> Wednesday, March 28, 2018 10:38 AM<br>
<b>To:</b> oacrao@lists.osu.edu<br>
<b>Subject:</b> [OACRAO] Determining Student Eligibility to Participate in Commencement<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black">Colleagues,<o:p></o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black">What are your policies surrounding how you decide if a student is eligible to participate in your commencement ceremony in a given semester? I know that everyone has their academic
requirements (complete their degree, or exceptions based on if they are within x number of credits of completing). Do you take into account if they still have an outstanding balance with the school?<o:p></o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black">We traditionally have allowed students to participate if they have met the academic requirements, but may withhold their diploma and any transcripts they have requested if they
still have an outstanding balance owed to the school. Once they have paid in full, we release their transcripts and diploma to them.<o:p></o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black">We've had some new personnel who would like to make some changes to our policies around commencement. If a student has an outstanding balance, they are not allowed to participate
in commencement. I have my concerns about that, largely because we only have one ceremony a year, and I feel that it's important to the students to be able to walk with their classmates--they've earned their degree after all. I feel that withholding the official
documentation to prove it is enough incentive to settle their balance.<o:p></o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black">I'd like to know what your school policies are around your commencement ceremony--particularly regarding any student scheduled to participate but has an outstanding balance.<o:p></o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black">Thank you.<o:p></o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
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