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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>We do not backdate a degree either. It is the student’s responsibility to apply. And our policy is if the student is gone for 2 years, they have to reapply through Admissions under the current catalog. We too do course substitutions that are necessary. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>From yesterday’s question, we have three graduation application dates:<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>April 15 for a December graduation<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>September 15 for a May graduation<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>November 15 for an August graduation<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>We have a $50 graduation application fee and a $25 late fee if the application is handed in the semester they will be graduating. We have 2 ceremonies: December and May. An August candidate has the option to participate in the May or December ceremony. A student can participate if the application is late, but being in the program depends on the timing of the late app and printing of the program.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Irene<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><div><p class=MsoNormal style='margin-bottom:12.0pt'><!--[if gte vml 1]><v:shapetype id="_x0000_t75" coordsize="21600,21600" o:spt="75" o:preferrelative="t" path="m@4@5l@4@11@9@11@9@5xe" filled="f" stroked="f">
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</v:shapetype><v:shape id="Picture_x0020_1" o:spid="_x0000_s1026" type="#_x0000_t75" alt="Title: image: Mount St. Joseph University Logo" style='position:absolute;margin-left:0;margin-top:0;width:150pt;height:127.5pt;z-index:251659264;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:0;mso-wrap-distance-top:0;mso-wrap-distance-right:0;mso-wrap-distance-bottom:.72pt;mso-position-horizontal:left;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:line;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page' o:allowoverlap="f">
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</v:shape><![endif]--><![if !vml]><img width=200 height=170 src="cid:image002.jpg@01D3A4B2.6CE8B3C0" align=left style='margin-top:0px;margin-bottom:1px' alt="Title: image: Mount St. Joseph University Logo" v:shapes="Picture_x0020_1"><![endif]><b><span style='font-size:14.0pt;font-family:"Calibri",sans-serif;color:#003265;background:white'>Irene Richardson</span></b><span style='font-size:13.5pt;font-family:"Helvetica",sans-serif;color:#003265;background:white'><br></span><span style='font-size:9.0pt;font-family:"Arial",sans-serif;color:#003265;background:white'>Registrar<br>Registrar’s Office<br><br><b>P</b> </span><span style='font-size:9.0pt;font-family:"Arial",sans-serif;color:black;background:white'>513-244-4432</span><span style='font-size:9.0pt;font-family:"Arial",sans-serif;color:#003265;background:white'><br>F 513-244-4201</span><span style='font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black;background:white'><br></span><span style='font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#1F497D'><a href="mailto:irene.richardson@msj.edu"><span style='color:#0563C1'>irene.richardson@msj.edu</span></a></span><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><br></span><span style='font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#1F497D;background:white'><a href="http://www.msj.edu/"><span style='color:#0563C1'>www.msj.edu</span></a></span><span style='font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#003265;background:white'><br><br></span><span style='font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black;background:white'>5701 Delhi Road, Cincinnati, OH 45233-1670</span><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p></div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> OACRAO [mailto:oacrao-bounces@lists.osu.edu] <b>On Behalf Of </b>Alex Siebert<br><b>Sent:</b> Tuesday, February 13, 2018 9:32 AM<br><b>To:</b> Carroll, Arthur Perry P <Perry.Carroll@thechristcollege.edu>; Theresa Kolk-Conner <tkolk@zanestate.edu>; OACRAO <oacrao@lists.service.ohio-state.edu><br><b>Subject:</b> Re: [OACRAO] Automatic awarding of degrees?<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><div id=divtagdefaultwrapper><p><span style='font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black'>Theresa,<o:p></o:p></span></p><p><span style='font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black'><o:p> </o:p></span></p><p><span style='font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black'>I recall a similar question/issue coming up that I spoke with several people about. One larger issue that came up with backdating a degree would be explaining that to accreditors and auditors and how it is reported to other agencies (NSLDS being one). NSLDS would flag that change, since it is so far back, and if you award degrees in the past, then that may raise some questions.<o:p></o:p></span></p><p><span style='font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black'><o:p> </o:p></span></p><p><span style='font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black'>Because of some of those potential issues, we do not backdate degrees to a previous semester, let-alone in a previous year. We leave that responsibility to the student. If the student never remembers to graduate, then they have to deal with that. We make them apply for graduation with current graduation requirements, and then we have to run their degree audit under the current curriculum catalog (and make any course substitutions that are necessary). <o:p></o:p></span></p><p><span style='font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black'><o:p> </o:p></span></p><p><span style='font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black'>If the student is outside of our "Leave of Absence Policy", meaning they've been gone for more than a year, they are required to re-apply with admissions. We normally waive any fees associated with that, but that process would trigger us to review their classes (kind of like a transfer student) and apply any classes to the updated catalog. If all of their classes in the new catalog are complete, then they can eligible again graduate.<o:p></o:p></span></p><p><span style='font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black'><o:p> </o:p></span></p><p><span style='font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black'>We are usually very lenient with our degree audit and with our course substitutions (our degree audit for our curricula catalogs has not changed too much), but we feel that it is better to properly document everything, rather than try to backdate something and edit the record that way. But we also need to make sure that they are in good standing with the other offices (mainly our Bursar/Business/Finances Office--they don't owe any money to the school still).<o:p></o:p></span></p><p><span style='font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black'><o:p> </o:p></span></p><div id=Signature><div id=divtagdefaultwrapper><table class=MsoNormalTable border=0 cellpadding=0 width=0 style='width:6.25in'><tr style='height:30.0pt'><td colspan=4 style='padding:.75pt .75pt .75pt .75pt;height:30.0pt'><p class=MsoNormal><strong><span style='font-size:10.5pt;font-family:"Helvetica",sans-serif;color:black'>Alex Siebert</span></strong><br><span style='font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666'>Director of Registrar Services</span><o:p></o:p></p></td></tr><tr style='height:78.75pt'><td colspan=4 style='padding:.75pt .75pt .75pt .75pt;height:78.75pt'><p class=MsoNormal><span style='border:solid windowtext 1.0pt;padding:0in'><img border=0 width=127 height=87 id="_x0000_i1025" src="cid:image001.jpg@01D3A4B3.55C1C5A0" alt="Image removed by sender."></span><o:p></o:p></p></td></tr><tr style='height:19.5pt'><td colspan=4 style='padding:.75pt .75pt .75pt .75pt;height:19.5pt'><p><i><span style='font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666'>Make Art, Make a Difference</span></i><span style='font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666'><o:p></o:p></span></p></td></tr><tr style='height:33.0pt'><td colspan=4 style='padding:.75pt .75pt .75pt .75pt;height:33.0pt'><p><span style='font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666'>asiebert@artacademy.edu<br><strong><span style='font-family:"Helvetica",sans-serif'>O</span></strong><span class=apple-converted-space> </span>513-562-8749<o:p></o:p></span></p></td></tr><tr style='height:33.75pt'><td colspan=4 style='padding:.75pt .75pt .75pt .75pt;height:33.75pt'><p><span style='font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666'>1212 Jackson Street<br>Cincinnati, OH 45202<o:p></o:p></span></p></td></tr><tr style='height:22.5pt'><td colspan=4 style='padding:.75pt .75pt .75pt .75pt;height:22.5pt'><p><strong><span style='font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666'>P</span></strong><span class=apple-converted-space><span style='font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666'> </span></span><span style='font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666'>800-323-5692 toll free<o:p></o:p></span></p></td></tr><tr><td width=48 style='width:34.5pt;padding:.75pt .75pt .75pt .75pt'><p class=MsoNormal><span style='border:solid windowtext 1.0pt;padding:0in'><img border=0 width=36 height=36 id="_x0000_i1026" src="cid:image006.jpg@01D3A4B3.55C1C5A0" alt="Image removed by sender."></span><o:p></o:p></p></td><td width=47 style='width:34.5pt;padding:.75pt .75pt .75pt .75pt'><p class=MsoNormal><span style='border:solid windowtext 1.0pt;padding:0in'><img border=0 width=36 height=36 id="_x0000_i1027" src="cid:image006.jpg@01D3A4B3.55C1C5A0" alt="Image removed by sender."></span><o:p></o:p></p></td><td width=45 style='width:33.0pt;padding:.75pt .75pt .75pt .75pt'><p class=MsoNormal><span style='border:solid windowtext 1.0pt;padding:0in'><img border=0 width=36 height=36 id="_x0000_i1028" src="cid:image006.jpg@01D3A4B3.55C1C5A0" alt="Image removed by sender."></span><o:p></o:p></p></td><td width=460 style='width:405.75pt;padding:.75pt .75pt .75pt .75pt'><p class=MsoNormal><a href="https://instagram.com/artacademyofcincinnati/" id=LPNoLP><span style='border:solid windowtext 1.0pt;padding:0in;text-decoration:none'><img border=0 width=36 height=36 id="_x0000_i1029" src="cid:image006.jpg@01D3A4B3.55C1C5A0" alt="Image removed by sender."></span></a><o:p></o:p></p></td></tr></table></div></div></div><div class=MsoNormal align=center style='text-align:center'><hr size=2 width="98%" align=center></div><div id=divRplyFwdMsg><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> OACRAO <oacrao-bounces+asiebert=artacademy.edu@lists.osu.edu> on behalf of Carroll, Arthur Perry P <Perry.Carroll@thechristcollege.edu><br><b>Sent:</b> Monday, February 12, 2018 5:11:33 PM<br><b>To:</b> Theresa Kolk-Conner; OACRAO<br><b>Subject:</b> Re: [OACRAO] Automatic awarding of degrees?</span> <o:p></o:p></p><div><p class=MsoNormal> <o:p></o:p></p></div></div><div><div id="x_divtagdefaultwrapper"><p><span style='font-family:"Calibri",sans-serif;color:black'>Theresa,<o:p></o:p></span></p><p><span style='font-family:"Calibri",sans-serif;color:black'> I have always used reports from the student information system to generate a list of students who are eligible to graduate each semester. Our students are automatically graduated if they meet the degree requirements, regardless of whether they complete an application. We really only use the application for graduation to know the exact name they wish to appear on their printed diploma and to know if they plan to participate in the formal ceremony so we can order academic regalia. We graduate all students because it can be advantageous to the institution to have a minimum number of graduates in some programs. As a registrar at a state institution in Virginia for a number of years, we could loose the ability to continue offering a program if we did not have a minimum number of graduates in a given year. <o:p></o:p></span></p><p><span style='font-family:"Calibri",sans-serif;color:black'><o:p> </o:p></span></p><div id="x_Signature"><div><p class=xmsonormal><span style='font-size:10.0pt;font-family:"Garamond",serif;color:#1F497D'>Perry Carroll, Registrar</span><span style='font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p><p class=xmsonormal><span style='font-size:10.0pt;font-family:"Garamond",serif;color:#1F497D'>The Christ College of Nursing and Health Sciences / The Christ Hospital Health Network</span><span style='font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p><p class=xmsonormal><span style='font-size:10.0pt;font-family:"Garamond",serif;color:#1F497D'>2139 Auburn Avenue, Cincinnati, Ohio 45219</span><span style='font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p><p class=xmsonormal><span style='font-size:10.0pt;font-family:"Garamond",serif;color:#1F497D'>Office phone: 513-585-0365 Fax: 513-585-3448</span><span style='font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p><p class=xmsonormal><span style='font-size:10.0pt;font-family:"Garamond",serif;color:#1F497D'>Email: </span><span style='font-family:"Garamond",serif;color:#1F497D'><a href="https://webmail.thechristhospital.com/owa/redir.aspx?C=v6Ux5_DdEUa-ovpDYCCSMo57aIrGfdJIICriOaBjqHGuKUHJttbqppMIJ7i9ac4NRSCZXrWkQ2M.&URL=mailto%3aperry.carroll%40thechristcollege.edu" id=LPNoLP><span style='font-size:10.0pt'>perry.carroll@thechristcollege.edu</span></a> </span><span style='font-size:10.0pt;font-family:"Garamond",serif;color:#1F497D'>Visit us at </span><span style='font-family:"Garamond",serif;color:#1F497D'><a href="https://webmail.thechristhospital.com/owa/redir.aspx?C=v6Ux5_DdEUa-ovpDYCCSMo57aIrGfdJIICriOaBjqHGuKUHJttbqppMIJ7i9ac4NRSCZXrWkQ2M.&URL=http%3a%2f%2fwww.thechristcollege.edu%2f" target="_blank" id=LPNoLP><span style='font-size:10.0pt'>www.thechristcollege.edu</span></a> </span><span style='font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p><p class=xmsonormal><span style='font-family:"Calibri",sans-serif;color:black'> <o:p></o:p></span></p><p class=xmsonormal><span style='font-family:"Calibri",sans-serif;color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:7.5pt;font-family:"Garamond",serif;color:black'>TCCNHS is committed to a policy of non-discrimination for all legally protected classes. The College's full Non-Discriminatory Statement can be located at: <a href="http://www.thechristcollege.edu" id=LPNoLP>www.thechristcollege.edu</a>.</span><span style='font-family:"Calibri",sans-serif;color:black'> <o:p></o:p></span></p></div></div><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-family:"Calibri",sans-serif;color:black'><o:p> </o:p></span></p><div><div class=MsoNormal align=center style='text-align:center'><span style='font-family:"Calibri",sans-serif;color:black'><hr size=2 width="98%" align=center></span></div><div id="x_divRplyFwdMsg"><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> OACRAO <oacrao-bounces@lists.osu.edu> on behalf of Theresa Kolk-Conner <tkolk@zanestate.edu><br><b>Sent:</b> Monday, February 12, 2018 4:58 PM<br><b>To:</b> OACRAO<br><b>Subject:</b> [External] [OACRAO] Automatic awarding of degrees?</span><span style='font-family:"Calibri",sans-serif;color:black'> <o:p></o:p></span></p><div><p class=MsoNormal><span style='font-family:"Calibri",sans-serif;color:black'> <o:p></o:p></span></p></div></div><div><div><p class=xxmsonormal><span style='font-family:"Calibri",sans-serif;color:black'>Tacking on to the question about graduation application/petition: there has been talk here about doing automatic awarding of degrees once requirements are met. This came about due to the number of students who “forget” to petition and then remember years later (just posted a Winter 2012 degree today, just a tad bit late!).<o:p></o:p></span></p><p class=xxmsonormal><span style='font-family:"Calibri",sans-serif;color:black'> <o:p></o:p></span></p><p class=xxmsonormal><span style='font-family:"Calibri",sans-serif;color:black'>Does anyone do this? Implications? Pros/cons?<o:p></o:p></span></p><p class=xxmsonormal><span style='font-family:"Calibri",sans-serif;color:black'> <o:p></o:p></span></p><p class=xxmsonormal><span style='font-family:"Calibri",sans-serif;color:black'>Thanks,<o:p></o:p></span></p><p class=xxmsonormal><span style='font-family:"Calibri",sans-serif;color:black'> <o:p></o:p></span></p><p class=xxmsonormal><span style='font-size:15.0pt;font-family:"Monotype Corsiva";color:black'>Theresa Kolk-Conner</span><span style='font-family:"Calibri",sans-serif;color:black'><br><i>Assistant Dean for Curriculum/Registrar</i><o:p></o:p></span></p><p class=xxmsonormal><span style='font-family:"Calibri",sans-serif;color:black'>740-588-1360 |</span><span style='font-family:"Calibri",sans-serif;color:#1F497D'> <a href="mailto:tkolk@zanestate.edu"><span style='color:#0563C1'>tkolk@zanestate.edu</span></a></span><span style='font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p><p class=xxmsonormal><span style='font-size:6.0pt;font-family:"Calibri",sans-serif;color:#005696'> </span><span style='font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p><p class=xxmsonormal><span style='font-family:"Calibri",sans-serif;color:black'><a href="https://www.zanestate.edu/files/assets/email_sig_zanesville_800.jpg" target="_blank"><span style='font-size:9.0pt;font-family:"Verdana",sans-serif;color:#0055A5;border:none windowtext 1.0pt;padding:0in;text-decoration:none'><img border=0 width=200 height=55 id="x_x_Picture_x0020_1" src="cid:image005.jpg@01D3A4B2.6CE8B3C0" alt="https://www.zanestate.edu/files/resize/assets/email_sig_zanesville-200x55.jpg"></span></a><o:p></o:p></span></p><p class=xxmsonormal><span style='font-size:7.0pt;font-family:"Calibri",sans-serif;color:#1F497D'> </span><span style='font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p><p class=xxmsonormal><span style='font-size:7.5pt;font-family:"Calibri",sans-serif;color:black'>This email and any attachments may contain information that is protected by the confidentiality provisions of FERPA and other state and federal laws and is for the sole use of the intended recipient.</span><span style='font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p><p class=xxmsonormal><span style='font-size:7.5pt;font-family:"Calibri",sans-serif;color:black'>If you are not the intended recipient, you are hereby notified that any use, dissemination, copying or retention of this email or the information contained herein is strictly prohibited.</span><span style='font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p><p class=xxmsonormal><span style='font-family:"Calibri",sans-serif;color:black'> <o:p></o:p></span></p><p class=xxmsonormal><span style='font-family:"Calibri",sans-serif;color:black'> <o:p></o:p></span></p></div></div></div></div></div></div></body></html>