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--></style></head><body lang="EN-US" link="blue" vlink="purple"><div class="WordSection1"><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#339933">Hi Alex,</span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#339933"> </span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#339933">See below. </span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#339933"> </span></p><div><p class="MsoNormal"><i><span style="font-family:"Calibri",sans-serif;color:black">Michelle M. Reynard ’07 </span></i><span style="color:#339933"></span></p><p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Calibri",sans-serif;color:black">Registrar</span><span style="color:#339933"></span></p><p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Calibri",sans-serif;color:black">John Carroll University - Office of the Registrar</span><span style="color:#339933"></span></p><p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Calibri",sans-serif;color:black">1 John Carroll Boulevard, University Heights, OH 44118</span><span style="color:#339933"></span></p><p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Calibri",sans-serif;color:black">(216) 397-1659</span><span style="color:#339933"></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#339933"> </span></p><p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;color:#339933">I’ll be shaving my head on March 17 to raise money for</span></b></p><p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;color:#339933">childhood cancer research. Please consider donating!</span></b></p><p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;color:#339933"><a href="https://www.stbaldricks.org/participants/mreynard2018"><span style="color:#0563c1">https://www.stbaldricks.org/participants/mreynard2018</span></a></span></b></p></div><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#339933"> </span></p><div><div style="border:none;border-top:solid #e1e1e1 1.0pt;padding:3.0pt 0in 0in 0in"><p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> OACRAO [mailto:<a href="mailto:oacrao-bounces@lists.osu.edu">oacrao-bounces@lists.osu.edu</a>] <b>On Behalf Of </b>Alex Siebert<br><b>Sent:</b> Thursday, February 8, 2018 10:20 AM<br><b>To:</b> <a href="mailto:oacrao@lists.service.ohio-state.edu">oacrao@lists.service.ohio-state.edu</a><br><b>Subject:</b> [OACRAO] Follow-up Question to the Withdrawal Policy Email: How Does that Impatc Financial Aid/Tuition Refund Policy?</span></p></div></div><p class="MsoNormal"> </p><div id="divtagdefaultwrapper"><p><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black">Colleagues,</span></p><p><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black"> </span></p><p><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black">I've seen some responses that I didn't expect to the original question that Capital University put out there of, "</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">...how many days into the semester your institution begins recording a “Withdrawal” grade for a full semester course?", how do some of these policies impact a student's financial aid and their tuition bill?</span><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black"></span></p><p><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black"> </span></p><p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black">I'm curious to also learn about some of your other policies as they might relate to the one above.</span></p><ol start="1" type="1"><li class="MsoNormal" style="color:#339933"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black">What is your tuition refund policy?</span><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif"> </span></li></ol><p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#339933">For full time students charged flat rate tuition (Fall and Spring semesters) will have an adjustment only if:<br>A) They drop to less than twelve credit hours during or prior to course change week OR B) They completely withdraw from the University</span></p><p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#339933">For part time and graduate students, they are refunded at 100% for the first week, 67% for the 2<sup>nd</sup>, 33% for the third, and 0% for weeks 4-12 (the withdrawal deadline)</span></p><ol start="2" type="1"><li class="MsoNormal" style="color:black"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif">How does that relate to your course withdrawal policy in determining whether to record a "W" or no grade at all?</span></li></ol><p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#339933">All withdrawals after week one receive a W grade.</span></p><ol start="3" type="1"><li class="MsoNormal" style="color:black"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif">If you don't record a grade, and/or it does not show on a transcript, how do you track whether or not a student paid, or overpaid their tuition in a given semester when you review them later in an internal review or audit?</span></li></ol><p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black"><br>Currently, our course withdrawal policy is closely aligned with our tuition refund policy. In the first week of a full semester (sticking with our fall/spring traditional semesters--not summer or other shortened sessions), a student is able to get a 100% refund of their tuition back from a resulting drop in credit hours. So if a student paid $12,000 for 12 credits, but then dropped down to 9 credits in the first week, they would get $3,000 back. In week 2, it's 75% refund, week 3 is 50%, 4 is 25%, then no refund after that.<br><br>In that first week, we will also remove the class from their schedule and transcript entirely, and send back all financial aid money that is dependent on enrollment level (I think PELL money is directly tied to enrollment level).<br><br>Anytime after the first week, we feel that we must record a grade, as we do not refund their full tuition amount back, and we feel we need to record that on a transcript with a "W" for when we are asked about it later to create a papertrail and explain the resulting odd tuition bill. Also, financial aid must calculate a return of funds, based on when the student withdrew. If a student is able to switch classes, and keep the same enrollment level, we will not record a grade, so that their transcript would not show that they attempted maybe 24 credits, receiving a "W" in half of them (if a student had to completely alter every class in the semester in the first week of classes).<br><br>I apologize if this is a bit long-winded--I'm very curious to know if your schools handle this differently, and why. I know that my co-workers and I have debated over some of these policies, specifically the course withdrawal one, rather recently.<br><br>Thank you!</span></p><div id="Signature"><div id="divtagdefaultwrapper"><table class="MsoNormalTable" border="0" cellpadding="0" width="0" style="width:6.25in"><tr style="height:30.0pt"><td colspan="4" style="padding:.75pt .75pt .75pt .75pt;height:30.0pt"><p class="MsoNormal"><strong><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:black">Alex Siebert</span></strong><br><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666">Director of Registrar Services</span></p></td></tr><tr style="height:78.75pt"><td colspan="4" style="padding:.75pt .75pt .75pt .75pt;height:78.75pt"><p class="MsoNormal"><span style="border:solid windowtext 1.0pt;padding:0in"><img border="0" width="127" height="87" style="width:1.3229in;height:.9062in" id="_x0000_i1025" src="cid:image001.jpg@01D3A0C7.94A00F10" alt="Image removed by sender."></span></p></td></tr><tr style="height:19.5pt"><td colspan="4" style="padding:.75pt .75pt .75pt .75pt;height:19.5pt"><p><i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666">Make Art, Make a Difference</span></i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666"></span></p></td></tr><tr style="height:33.0pt"><td colspan="4" style="padding:.75pt .75pt .75pt .75pt;height:33.0pt"><p><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666"><a href="mailto:asiebert@artacademy.edu">asiebert@artacademy.edu</a><br><strong><span style="font-family:"Helvetica",sans-serif">O</span></strong><span class="apple-converted-space"> </span>513-562-8749</span></p></td></tr><tr style="height:33.75pt"><td colspan="4" style="padding:.75pt .75pt .75pt .75pt;height:33.75pt"><p><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666">1212 Jackson Street<br>Cincinnati, OH 45202</span></p></td></tr><tr style="height:22.5pt"><td colspan="4" style="padding:.75pt .75pt .75pt .75pt;height:22.5pt"><p><strong><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666">P</span></strong><span class="apple-converted-space"><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666"> </span></span><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#666666">800-323-5692 toll free</span></p></td></tr><tr><td width="48" style="width:34.5pt;padding:.75pt .75pt .75pt .75pt"><p class="MsoNormal"><span style="border:solid windowtext 1.0pt;padding:0in"><img border="0" width="36" height="36" style="width:.375in;height:.375in" id="_x0000_i1026" src="cid:image002.jpg@01D3A0C7.94A00F10" alt="Image removed by sender."></span></p></td><td width="47" style="width:34.5pt;padding:.75pt .75pt .75pt .75pt"><p class="MsoNormal"><span style="border:solid windowtext 1.0pt;padding:0in"><img border="0" width="36" height="36" style="width:.375in;height:.375in" id="_x0000_i1027" src="cid:image002.jpg@01D3A0C7.94A00F10" alt="Image removed by sender."></span></p></td><td width="45" style="width:33.0pt;padding:.75pt .75pt .75pt .75pt"><p class="MsoNormal"><span style="border:solid windowtext 1.0pt;padding:0in"><img border="0" width="36" height="36" style="width:.375in;height:.375in" id="_x0000_i1028" src="cid:image002.jpg@01D3A0C7.94A00F10" alt="Image removed by sender."></span></p></td><td width="459" style="width:405.75pt;padding:.75pt .75pt .75pt .75pt"><p class="MsoNormal"><a href="https://instagram.com/artacademyofcincinnati/" id="LPNoLP"><span style="border:solid windowtext 1.0pt;padding:0in;text-decoration:none"><img border="0" width="36" height="36" style="width:.375in;height:.375in" id="_x0000_i1029" src="cid:image002.jpg@01D3A0C7.94A00F10" alt="Image removed by sender."></span></a></p></td></tr></table><p class="MsoNormal"> </p></div></div></div></div></body></html>