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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='color:#1F497D'>A very unofficial comment: often all this involves is looking at the heading, saying “yup – kosher” and deleting the 667, or at worst needing to flip a 4xx and the 1xx. This isn’t a big scary thing.—Aaron K.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Aaron Kuperman, LC Law Cataloging Section. <o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>This is not an official communication from my employer<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> heb-naco-bounces@lists.service.ohio-state.edu [mailto:heb-naco-bounces@lists.service.ohio-state.edu] <b>On Behalf Of </b>Heidi G Lerner<br><b>Sent:</b> Thursday, April 03, 2014 11:02 AM<br><b>To:</b> Hebrew Name Authority Funnel<br><b>Subject:</b> [Heb-NACO] Fwd: [PCCLIST] Guidelines for updating personal names with 667 note<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><div><div><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'>Some NACO remeinders:<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p></div><div class=MsoNormal align=center style='text-align:center'><span style='font-family:"Arial","sans-serif";color:black'><hr size=2 width="100%" align=center id=zwchr></span></div><div><p class=MsoNormal><b><span style='font-family:"Helvetica","sans-serif";color:black'>From: </span></b><span style='font-family:"Helvetica","sans-serif";color:black'>"Paul Frank" <<a href="mailto:pfrank@LOC.GOV">pfrank@LOC.GOV</a>><br><b>To: </b><a href="mailto:PCCLIST@LISTSERV.LOC.GOV">PCCLIST@LISTSERV.LOC.GOV</a><br><b>Sent: </b>Thursday, April 3, 2014 7:47:56 AM<br><b>Subject: </b>Re: [PCCLIST] Guidelines for updating personal names with 667 note<o:p></o:p></span></p><div><p class=MsoNormal><span style='font-family:"Helvetica","sans-serif";color:black'><o:p> </o:p></span></p></div><p class=MsoNormal><span style='color:#1F497D'>Hi Vicki,</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>You are doing the right thing. </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>The presence of a 667 note “THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED” in a NACO record means, at the time of re-coding to RDA, that you should evaluate the usages recorded in the 670 field(s) of the record and verify that the preferred name is based on the predominant usage according to the RDA instructions 9.2.2, Preferred name of the person. </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>In fact, this evaluation applies to all headings being re-coded to RDA. See the <a href="http://www.loc.gov/aba/pcc/rda/PCC%20Post%20RDA%20Test%20Guidelines.html" target="_blank">PCC Post RDA Test Guidelines,</a> Updates to Existing Records, 3): </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>“If using an RDA acceptable heading in PCC cataloging, PCC catalogers are <strong><span style='font-family:"Calibri","sans-serif"'>strongly encouraged</span></strong> to evaluate and recode the authority record to RDA whenever possible. “Evaluate” means you should check the usage(s) of the entity as recorded in the 670 field(s) of the authority record and assess the correctness of the heading based on the usages recorded.” </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>LC-PCC PS 9.19.1.4 applies only to a fuller form of name, not to the preferred name itself. </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Evaluation of the usages of a name and any resultant change to the 1XX would fall under the “unless otherwise changing an existing heading” clause in the LC-PCC PS. </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Paul</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Paul Frank</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Acting Coordinator, NACO and SACO Programs</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Cooperative Programs Section</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Cooperative and Instructional Programs Division</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Library of Congress</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>101 Independence Ave., SE</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Washington, DC 20540-4230</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>202-707-1570</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><a href="mailto:pfrank@loc.gov" target="_blank">pfrank@loc.gov</a></span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> </span><span style='color:black'><o:p></o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black'> Program for Cooperative Cataloging [<a href="mailto:PCCLIST@LISTSERV.LOC.GOV">mailto:PCCLIST@LISTSERV.LOC.GOV</a>] <b>On Behalf Of </b>Brueck, Vicki<br><b>Sent:</b> Thursday, April 03, 2014 9:11 AM<br><b>To:</b> <a href="mailto:PCCLIST@LISTSERV.LOC.GOV">PCCLIST@LISTSERV.LOC.GOV</a><br><b>Subject:</b> [PCCLIST] Guidelines for updating personal names with 667 note</span><span style='color:black'><o:p></o:p></span></p></div></div><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>Hi all,<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>In addition to the rest of my colleagues answers, I would like to hear Robert Maxwell and Paul Frank’s answer on this question.<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>There still seems to be considerable confusion about how to deal with updating personal name authority records that have the 667 note “THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED” particularly those where the heading does not reflect the usages. In the document: Summary of Programmatic changes to the LC/NACO authority file: what LC-PCC RDA catalogers need to know, page 2 is the following statement regarding authority records with that note:<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>“RDA-trained PCC catalogers encountering a name authority record (NAR) with<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>this 667 field should evaluate the 1XX field, and the remainder of the authority<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>record. If the evaluation determines that the existing 1XX field can be used<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>under RDA as given, the cataloger should remove the 667 field, add any<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>additional non-heading fields, and re-code the record to RDA. If the evaluation<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>determines that the existing 1XX needs to be updated to be made acceptable for<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>use under RDA, the cataloger should revise the heading, make a reference from<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>the former heading when applicable, remove the 667 field, add any additional<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>non-heading fields of their choosing, and re-code the record to RDA.”<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><u><span style='color:black'>However LC-PCC PS for RDA 9.19.1.4 states</span></u><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>Existing authority records<o:p></o:p></span></p><p class=MsoNormal><span class=italic><i><span style='font-size:11.5pt;font-family:"Arial Unicode MS","sans-serif";color:black;background:#EFF1EA'>LC practice/PCC practice for Optional addition:</span></i></span><span class=apple-converted-space><span style='font-size:11.5pt;font-family:"Arial Unicode MS","sans-serif";color:black;background:#EFF1EA'> </span></span><span style='font-size:11.5pt;font-family:"Arial Unicode MS","sans-serif";color:black;background:#EFF1EA'>Unless otherwise changing an existing heading (e.g., conflict), do not change an existing AACR2 or RDA heading merely to add or remove a fuller form of name.</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>I’ve read the documentation and asked questions at ALA annual in PCC meetings, but the confusion still seems to exist. So I am hoping that this email and its responses can give some further guidance. When I am confronted by a personal name authority record with this 667 note should I check all usages of a personal name in OCLC (in my case) and if the 100 does not match the usages should I revise it to reflect the actual usages on bib records? Or should I instead follow the LC-PCC PS which says not to change an existing record merely to add or remove a fuller form of name? Does the presence of that 667 note mean that I should pretend that I am establishing this name for the first time and make the 100 match the usages and if that means changing the 100 field I should do so? Or follow the more conservative bent of the Policy statement and not change the 100 to add or remove a fuller form of name?<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>To give a concrete example, I recently updated the following AACR2 compatible authority record (Rules d) with that 667 note:<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>LCCN: n 79021770. <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>Originally: 100 1_Burlage, Henry Matthew, </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>d 1897-1978<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>There are 71 bib records in OCLC and here are the usages:<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>Henry M. Burlage: 52<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>H. M. Burlage: 7<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>Henry Matthew Burlage: 2<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>No usage: 10<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>Overwhelmingly his preference is Henry M. Burlage, and so following my understanding of the Programmatic changes document I changed the 100.<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><u><span style='color:black'>Here’s the current authority record</span></u><span style='color:black'>:<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>010 n 79021770<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>040 DLC </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>b eng </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>e rda </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>c DLC </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>d NmU </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>d NcU </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>d DLC </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>d Nc<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>046 </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>f 18970523 </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>g 19781006<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>1001 Burlage, Henry M., </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>d 1897-1978<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>370 Rensselaer (Ind.) </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>2 naf<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>372 Pharmacy </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>2 lcsh<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>374 College teachers </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>2 lcsh<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>375 male<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>377 eng<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>378 </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>q Henry Matthew<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>4001 Burlage, H. M., </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>d 1897-1978 </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>w nne<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>4001 Burlage, Henry Matthew, </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>d 1897-1978 </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>w nne<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>670 His Fundamental principles and processes of pharmacy, 1944.<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>670 Pharmacy's foundation in Texas, c1978: </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>b t.p. (Henry M. Burlage)<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>670 Marquis who's who WWW site, Jan. 14, 2011 </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>b (Henry Matthew Burlage; b. May 23, 1897, Rensselaer, Ind., d. Oct. 6, 1978; professor of pharmacy)<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>670 OCLC, April 1, 2014: </span><span style='font-family:"Lucida Sans Unicode","sans-serif";color:black'>ǂ</span><span style='color:black'>b (access points: Burlage, Henry Matthew, 1897-1978; Burlage, Henry Matthew; Burlage, Henry M. (Henry Matthew), 1897-; Burlage, Henry M.; Burlage, H. M.; usages: Henry M. Burlage, Henry Matthew Burlage, H.M. Burlage)<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>So should I change the 100 to match the usages, or not change it since it only involves a fuller form of name?<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>I greatly appreciate all of your comments,<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>Vicki<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>Vicki Brueck<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>Senior Cataloger<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>Resource Management Services Branch<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>State Library of North Carolina<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>4641 Mail Service Center<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>Raleigh, N.C. 27699-4641<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'><a href="mailto:vicki.brueck@ncdcr.gov" target="_blank">vicki.brueck@ncdcr.gov</a><o:p></o:p></span></p><p class=MsoNormal><span style='color:black'>Office: (919) 807-7451 Fax: (919) 733-1843<o:p></o:p></span></p><p class=MsoNormal><i><span style='color:black'> </span></i><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><i><span style='color:black'>E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law "NCGS.Ch.132" and may be disclosed to third parties by an authorized state official.</span></i><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><i><span style='color:black'> </span></i><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Times New Roman","serif";color:black'><img border=0 width=319 height=98 id="Picture_x0020_1" src="cid:image001.jpg@01CF4F30.459D1260" alt=NCDCRlogo319px96dpi><img border=0 width=180 height=64 id="Picture_x0020_2" src="cid:image002.gif@01CF4F30.459D1260" alt=slnc-logo-180-wide></span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='color:black'> <o:p></o:p></span></p></div><div><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:12.0pt;font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif";color:black'>-- <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif";color:black'>Heidi G. Lerner<br>Metadata Librarian for Hebraica and Judaica<br>Metadata Development Unit<br>Stanford University Libraries<br>Stanford, CA 94305-6004<br>e-mail: <a href="mailto:lerner@stanford.edu">lerner@stanford.edu</a><br>ph: 650-725-9953<br>fax: 650-725-1120<br><br><o:p></o:p></span></p></div></div></div></body></html>