<html><head><style type='text/css'>p { margin: 0; }</style></head><body><div style='font-family: arial,helvetica,sans-serif; font-size: 12pt; color: #000000'><P>Hi all,</P>
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<P>In case you have been having some problems coding dates <BR>in the 370, 373 and 374 fields, see below:<BR></P>
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<DIV style="FONT-STYLE: normal; FONT-FAMILY: Helvetica,Arial,sans-serif; COLOR: #000; FONT-SIZE: 12pt; FONT-WEIGHT: normal; TEXT-DECORATION: none"><B>From: </B>"LChelp4rda" <LChelp4rda@loc.gov><BR><B>To: </B>"Heidi G Lerner" <lerner@stanford.edu><BR><B>Cc: </B>"Joan Biella" <jbie@loc.gov><BR><B>Sent: </B>Wednesday, August 15, 2012 11:51:14 AM<BR><B>Subject: </B>RE: how to code source of date in 374 field in authority records<BR><BR>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">Hi Heidi,</SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt"> </SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">The PCC document "MARC 21 Fields and Codes Chart for Authority Records At-A-Glance” is out of date. I don't see it on the PCC website anymore, and I'm not sure if that is a result of me not being able to find it b/c PCC redid their website, or if it's really no longer there. The most current document for these issues is R-5, available here:</SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt"> </SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt"><A href="http://www.loc.gov/catworkshop/RDA%20training%20materials/LC%20RDA%20Training/LC%20RDA%20course%20table.html" target=_blank>http://www.loc.gov/catworkshop/RDA%20training%20materials/LC%20RDA%20Training/LC%20RDA%20course%20table.html</A></SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt"> </SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">The PCC has a document on their website called "MARC 21 encoding to accommodate new RDA elements 046 and 3XX in NARs and SARs," but that has not been updated since May 2012, and I know some of those recommended practices are not current.</SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt"> </SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">The short answers to your questions are:</SPAN></P>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">1) Yes, $2 in the 370, 373 and 374 field is for "Source of term" not "Source of date scheme" so it cannot be used to specify edtf in those fields</SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt"> </SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">2) There is no way to used edtf dates in those fields so you can only include them in a 670, not in $s and $t of those fields.</SPAN></P>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">Kate James</SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">Policy and Standards Division</SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">Library of Congress</SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt"> </SPAN></P>
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<P class=MsoNormal><B><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt">From:</SPAN></B><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"> Heidi G Lerner [mailto:lerner@stanford.edu] <BR><B>Sent:</B> Wednesday, August 08, 2012 12:56 PM<BR><B>To:</B> LChelp4rda<BR><B>Cc:</B> Biella, Joan<BR><B>Subject:</B> how to code source of date in 374 field in authority records</SPAN></P></DIV></DIV>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial Unicode MS','sans-serif'; COLOR: black; FONT-SIZE: 10pt">To: lchelp4rda</SPAN></P>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial Unicode MS','sans-serif'; COLOR: black; FONT-SIZE: 10pt">There appears to be a discrepancy between the PCC document “MARC 21 Fields and Codes Chart for Authority Records At-A-Glance” and the “MARC Format for Authority Data” as to what $2 stands for in the 370, 373 and 374 fields. According to the PCC document $2 is to be used for “Source of date scheme”; according the to the MARC format $2 is to be used for Source of term that specifies a code that identifies the source of a controlled vocabulary for occupation terms in $a. $2 is not repeatable in these fields.</SPAN><SPAN style="COLOR: black"></SPAN></P>
<P class=MsoNormal><SPAN style="COLOR: black"> </SPAN><SPAN style="FONT-FAMILY: 'Arial Unicode MS','sans-serif'; COLOR: black; FONT-SIZE: 10pt"></SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial Unicode MS','sans-serif'; COLOR: black; FONT-SIZE: 10pt">The question arose when a cataloger asked how he would code the date Start period/End period for Occupation (MARC Field 374).</SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial Unicode MS','sans-serif'; COLOR: black; FONT-SIZE: 10pt">The source citation for his question was “"President du Tribunal Rabbinique, 5700-5710." <BR>Unfortunately, the specific side of the Gregorian divide is not given for either of these years, thus 5700-5710 in RDA/A2 terms is rendered to 1939 or <BR>1940-1949 or 1950.</SPAN><SPAN style="COLOR: black"></SPAN></P>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial Unicode MS','sans-serif'; COLOR: black; FONT-SIZE: 10pt">My answer to him based on my reading of the above PCC document was $s[1939,1940] $t[1949,1950] $2ETDF</SPAN><SPAN style="COLOR: black"></SPAN></P>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial Unicode MS','sans-serif'; COLOR: black; FONT-SIZE: 10pt">If this is not correct, please let me know what information would go into the Start period/End period fields and how would it be formatted.</SPAN><SPAN style="COLOR: black"></SPAN></P>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial Unicode MS','sans-serif'; COLOR: black; FONT-SIZE: 10pt">Thank you, Heidi Lerner</SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: black"><BR><BR>-- </SPAN></P>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: black">Heidi G. Lerner<BR>Hebraica/Judaica Cataloger<BR>Metadata Development Unit<BR>Stanford University Libraries<BR>Stanford, CA 94305-6004<BR>e-mail: <A href="mailto:lerner@stanford.edu" target=_blank>lerner@stanford.edu</A><BR>ph: 650-725-9953<BR>fax: 650-725-1120<BR><BR></SPAN></P></DIV></DIV></DIV></DIV><BR></div></body></html>