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You may also want to look at Drupal Content Access Module. It allows you to tweak permissions in all sorts of ways.
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<div>“This module allows you to manage permissions for content types by role and author. It allows you to specifiy custom view, edit and delete permissions for each content type. Optionally you can enable per content access settings, so you can customize the
access for each content node."</div>
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<div><a href="https://drupal.org/project/content_access">https://drupal.org/project/content_access</a></div>
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<div>It can be used in combination with Workbench which is great for staging and moderating posts</div>
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<div>-Bud</div>
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<div>On Apr 23, 2014, at 9:45 AM, Leonard, Patrick G. <<a href="mailto:leonard.56@osu.edu">leonard.56@osu.edu</a>> wrote:</div>
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<div>Robert,</div>
<div> Roles and permissions can take care a lot of this for you. Also Workbench (<a href="https://drupal.org/project/workbench" style="color: rgb(149, 79, 114); text-decoration: underline;">https://drupal.org/project/workbench</a>) and Workbench Moderation
(<a href="https://drupal.org/project/workbench_moderation" style="color: rgb(149, 79, 114); text-decoration: underline;">https://drupal.org/project/workbench_moderation</a>) can handle your workflow. Organic Groups (<a href="https://drupal.org/project/og" style="color: rgb(149, 79, 114); text-decoration: underline;">https://drupal.org/project/og</a>)
can be used for the finer-grained content assignment and sharing.</div>
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<b style="font-family: Calibri, sans-serif;"><span style="font-size: 9pt; font-family: Helvetica, sans-serif; color: rgb(187, 0, 0); background-color: white;">Pat</span></b></div>
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<span style="font-weight: bold;">From:<span class="Apple-converted-space"> </span></span><Walker>, "Robert T." <<a href="mailto:walker.45@osu.edu" style="color: rgb(149, 79, 114); text-decoration: underline;">walker.45@osu.edu</a>><br>
<span style="font-weight: bold;">Reply-To:<span class="Apple-converted-space"> </span></span>Drupal users list <<a href="mailto:drupal@lists.service.ohio-state.edu" style="color: rgb(149, 79, 114); text-decoration: underline;">drupal@lists.service.ohio-state.edu</a>><br>
<span style="font-weight: bold;">Date:<span class="Apple-converted-space"> </span></span>Wednesday, April 23, 2014 at 9:01 AM<br>
<span style="font-weight: bold;">To:<span class="Apple-converted-space"> </span></span>"<a href="mailto:drupal@lists.service.ohio-state.edu" style="color: rgb(149, 79, 114); text-decoration: underline;">drupal@lists.service.ohio-state.edu</a>" <<a href="mailto:drupal@lists.service.ohio-state.edu" style="color: rgb(149, 79, 114); text-decoration: underline;">drupal@lists.service.ohio-state.edu</a>><br>
<span style="font-weight: bold;">Subject:<span class="Apple-converted-space"> </span></span>[Drupal] Workflows<br>
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Good morning!<o:p></o:p></div>
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<o:p> </o:p></div>
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In preparation for moving from a custom CMS with no workflows (all users can publish their own work) to Drupal, I’d like to get everyone’s take on workflows, not necessarily limited to Drupal but for any CMS.<o:p></o:p></div>
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<o:p> </o:p></div>
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We currently have 80 total CMS users with each office, department or center with one or more users.<o:p></o:p></div>
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<o:p> </o:p></div>
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The three things we’d like to accomplish with workflows:<o:p></o:p></div>
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<span><span>·<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span>Allow non-technical users
to provide content but get it reviewed before publishing<o:p></o:p></div>
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<span><span>·<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span>Notify stakeholders (supervisors)
of content changes<o:p></o:p></div>
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<span><span>·<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span>Ensure correct branding from
a marketing perspective<o:p></o:p></div>
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<o:p> </o:p></div>
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In our brainstorming sessions, here’s the workflow we’ve come up with:<o:p></o:p></div>
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<o:p> </o:p></div>
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Author (non-technical user); cannot publish content on their own<o:p></o:p></div>
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<span><span>·<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span>Can create new drafts of
content<o:p></o:p></div>
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<span><span>·<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span>Can change content status
to Needs Reviewed which sends the content to an Editor for review<o:p></o:p></div>
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<o:p> </o:p></div>
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Editor (a well-trained CMS user); can publish content<o:p></o:p></div>
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<span><span>·<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span>Can create new drafts of
content<o:p></o:p></div>
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<span><span>·<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span>Can change content status
to Published<o:p></o:p></div>
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<span style="font-family: 'Courier New';"><span>o<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span>Publish
Author changes<o:p></o:p></div>
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<span style="font-family: 'Courier New';"><span>o<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span>Publish
their own changes<o:p></o:p></div>
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<span><span>·<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span>Can change content status
to Needs Approved which sends the content to an Approver for review<o:p></o:p></div>
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<o:p> </o:p></div>
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Approver (a non-technical supervisor to the Editor); can approve content and optionally publish<o:p></o:p></div>
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<span><span>·<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span>Can change content status
to Needs Work which sends the content back to the Editor<o:p></o:p></div>
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<span><span>·<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span>Can change content status
to Published<o:p></o:p></div>
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<o:p> </o:p></div>
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The idea is that most of our current CMS users would be Editors for their area in Drupal and able to publish their own changes. Editors would be well-trained to recognize proper branding. Authors could be others in their office that contribute content but it
would need to be reviewed by an Editor before the Editor published it (or sent back to the Author for changes). The Editor role can also send content to an Approver for review if it is high-visibility content (like a department landing page<o:p></o:p></div>
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<o:p> </o:p></div>
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One feature that we’d like that we haven’t seen yet in a module is the ability to assign content to a user. A use case would be that if two users are collaborating on content, they could be able to pass it back and forth.<o:p></o:p></div>
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<o:p> </o:p></div>
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What do you think? Is there a better workflow that can accomplish our needs? Do we need more than one workflow?<o:p></o:p></div>
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<o:p> </o:p></div>
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Thanks,<o:p></o:p></div>
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Rob<o:p></o:p></div>
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<o:p> </o:p></div>
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<span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(51, 51, 51);"><span><image001.png></span><br>
</span><b><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(187, 0, 0); background-color: white;">Robert Walker</span></b><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(51, 51, 51);"><br>
Web Application Developer<span class="Apple-converted-space"> </span><br>
</span><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(187, 0, 0); background-color: white;">Information Technology Services</span><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(51, 51, 51);"><br>
320F Mason Hall, 250 W. Woodruff Ave., Columbus, OH 43210<br>
614-247-5477 Office<br>
<a href="mailto:walker.45@fisher.osu.edu" style="color: rgb(149, 79, 114); text-decoration: underline;"><span style="color: blue; background-color: white; background-position: initial initial; background-repeat: initial initial;">walker.45@fisher.osu.edu</span></a><a href="http://fisher.osu.edu/" style="color: rgb(149, 79, 114); text-decoration: underline;"><span style="color: blue; background-color: white; background-position: initial initial; background-repeat: initial initial;">fisher.osu.edu</span></a><o:p></o:p></span></div>
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<o:p> </o:p></div>
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