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<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Dear CBE,<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">I wanted to update everyone regarding the role of the Engineering Business Operations Center with regard to travel reimbursements. In Workday these are referred to as expense
reports for spend authorizations. The BOC is responsible for creating expense reports for travel expenses in Workday. You simply need to provide them with your receipts and support documentation, via email.
</span><o:p></o:p></p>
<p class="xmsonormal"><o:p> </o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">The attached expense worksheet can be used to help you organize your reimbursement and gives details regarding what documentation is required for the various expense types.</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-bidi-font-family:"Times New Roman";letter-spacing:.2pt"><o:p> </o:p></span></p>
<p><span style="font-family:"Arial",sans-serif;letter-spacing:.2pt">P<span style="color:#333333">lease email your receipts and any additional documentation to the BOC travel email address</span>,
<a href="mailto:eng-boctravel@osu.edu">eng-boctravel@osu.edu</a> <span style="color:#333333">
It will be assigned to a team member who will create the expense report for your reimbursement.</span><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-bidi-font-family:"Times New Roman";letter-spacing:.2pt"><o:p> </o:p></span></p>
<p><span style="font-family:"Arial",sans-serif;letter-spacing:.2pt">Please i<span style="color:#333333">nclude in Email Subject</span> Line<span style="color:#333333">:
</span></span><o:p></o:p></p>
<p style="margin-left:.5in;text-indent:-.25in"><span style="font-family:"Arial",sans-serif;color:#333333;letter-spacing:.2pt">1.</span><span style="font-size:7.0pt;color:#333333;letter-spacing:.2pt">
</span><span style="font-family:"Arial",sans-serif;color:#333333;letter-spacing:.2pt">SA# (SA-XXXXXXXXXX)</span><o:p></o:p></p>
<p style="margin-left:.5in;text-indent:-.25in"><span style="font-family:"Arial",sans-serif;color:#333333;letter-spacing:.2pt">2.</span><span style="font-size:7.0pt;color:#333333;letter-spacing:.2pt">
</span><span style="font-family:"Arial",sans-serif;color:#333333;letter-spacing:.2pt">Dept name (CBE)</span><o:p></o:p></p>
<p style="margin-left:.5in;text-indent:-.25in"><span style="font-family:"Arial",sans-serif;color:#333333;letter-spacing:.2pt">3.</span><span style="font-size:7.0pt;color:#333333;letter-spacing:.2pt">
</span><span style="font-family:"Arial",sans-serif;color:#333333;letter-spacing:.2pt">Your full name</span><o:p></o:p></p>
<p style="margin-left:.5in;text-indent:-.25in"><span style="font-family:"Arial",sans-serif;color:#333333;letter-spacing:.2pt">4.</span><span style="font-size:7.0pt;color:#333333;letter-spacing:.2pt">
</span><span style="font-family:"Arial",sans-serif;color:#333333;letter-spacing:.2pt">Indicate “final expense report” if you are submitting all of your expenses and there will be not be additional reimbursements associated with the trip that need to be processed
at a later date. </span><span style="font-family:"Arial",sans-serif;letter-spacing:.2pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-bidi-font-family:"Times New Roman""><o:p> </o:p></span></p>
<p><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p><span style="font-family:"Arial",sans-serif;color:#333333;letter-spacing:.2pt">To find your SA number log into Workday and type “my spend authorizations” into the main search window and hit return.</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:#333333;letter-spacing:.2pt"><img border="0" width="581" height="315" id="x_Picture_x0020_1" src="cid:image005.png@01D8FB46.63FCBD20"></span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Please be aware that any expense report submitted
<b style="mso-bidi-font-weight:normal">greater than 60 days from the date of <span style="mso-bidi-font-weight:bold">
purchase listed on your receipt</span></b> (<i>not the date of travel</i>) will be marked as an exception</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif"> and will require a signed exception form. The reimbursement
<span style="color:black">may</span> also<span style="color:black"> be considered taxable incom</span>e due<span style="color:black"> to an IRS rule</span>. If you know in advance that your expense report will require an exception form, please contact me for
assistance.<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">To avoid a >60 day exception you may need to submit certain receipts (like meeting registration) prior to returning from your trip. It’s fine to have multiple reimbursements
processed against the same SA#. </span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">If you have questions not answered here, please don’t hesitate to contact me or the Engineering BOC.<o:p></o:p></span></p>
<p class="xmsonormal"><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:"Times New Roman""><o:p> </o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;mso-bidi-font-size:11.0pt;font-family:"Arial",sans-serif">Link to email the BOC for <a href="mailto:eng-boctravel@osu.edu">travel questions and reimbursement submissions</a> (eng-boctravel@osu.edu)</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Link to email the BOC for <a href="mailto:eng-bocprocurement@osu.edu">procurement questions</a> (eng-bocprocurement@osu.edu)<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Thanks,<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Susan<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal" style="line-height:13.5pt;background:white"><img border="0" width="224" height="45" id="x_Picture_x0020_4" src="cid:image001.png@01D8FB43.A9D4B620" alt="The Ohio State University"><o:p></o:p></p>
<p class="xmsonormal" style="background:white"><b><span style="color:black;background:white">Susan Tesfai</span></b><span style="color:#333333"><br>
</span><span style="color:#BB0000;background:white">William G. Lowrie Department of Chemical and Biomolecular Engineering</span><span style="color:#333333">
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</span>326 CBEC<span style="color:black"> | 151 W. Woodruff Ave | Columbus, OH 43210<br>
(614) 292-5086 <a href="mailto:tesfai.2@osu.edu"><span style="color:black;background:white;text-decoration:none;text-underline:none">tesfai.2@osu.edu</span></a>
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<p class="xmsonormal" style="background:white"><span style="color:black">she/her/hers</span><o:p></o:p></p>
<p class="xmsonormal" style="line-height:13.5pt;background:white"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#3F4443;background:white"><img border="0" width="218" height="35" id="x_Picture_x0020_2" src="cid:image006.png@01D8FB46.B920B2C0" alt="cid:6af3a9e5-0f4f-422b-82f8-f2e167e7645e"></span><span style="color:#333333"><br>
</span><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black"><img border="0" width="107" height="52" id="x_Picture_x0020_3" src="cid:image004.png@01D8FB43.A9D4B620"></span><o:p></o:p></p>
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